Legal Assistant

6 months ago

St Catharines, Canada Lancaster Chown and Welch LLP Full time

**LEGAL SUPPORT**:

- Provides support in the efficient and effective management of the practice including correspondence, diarizing events, scheduling, greeting clients, file management, etc.
- Prepares correspondence and legal documents for review
- Monitors proceedings for updates, schedules and decisions and documents
- Provides assistance to lawyer(s) with trial and hearing preparation and support
- Monitors deadlines, sends reminders, and assists in preparing and filing responses within deadlines
- Performs various administrative functions including conflict checks, opening and closing files, and preparation of account related documents (i.e. docketing, billing summaries, etc,)
- Interacts professionally with clients, opposing counsel, experts and other relevant stakeholders via telephone and written communications
- Keeps informed of any changes in specialty area and is quickly able to adapt procedures to meet requirements
- Performs other duties as may be assigned and or required from time to time
- Attempts to anticipate potential problems and averts or resolves, knowing when to escalate the problem to a senior member of the team or supervising lawyer;
- Able to consult with lawyers and co-workers as required communicating information in a clear and concise manner;
**ACCOUNTING**:

- Prepare monthly billings, Accounts Receivable Reports and be responsible for collections of A/R;
- Uses Tact and diplomacy when contacting clients about delinquent accounts;
**ADMINISTRATIVE DUTIES**:

- Maintains currency of files, including scanning, culling and closing, in accordance with policy and procedures;
- Handles routine correspondence, and performs other related duties for lawyer as required from time-to-time;
- Keeps track of actions taken, deadlines for future filings and scheduled court appearances;
- Keep supervising lawyer’s diary up-to-date, schedule appointments, read incoming mail and faxes;
**TECHNICAL KNOWLEDGE**:

- Has advanced knowledge of the Microsoft Suite of programs the Firm uses;
- Experience and working knowledge of ACL3 and ESI Law is an asset;
**ADDITIONAL DUTIES**:

- Keeps abreast of any changes in specialty area and is quickly able to adapt procedures to suit;
- Fosters an environment where other staff feel comfortable in asking for assistance and advise in completion of complex or problematic work items;
- Can be called upon to assist with planning and development of new projects and act as a representative of LCW with external agencies with confidence;
- Provide back up for others in the litigation department, with primary focus on employment and labour practice area;
- May be called upon to mentor new staff, co-op and student placements;
- Performs such further and other duties as may be assigned and/or required from time to time.

**QUALIFICATIONS**:

- Experience in a Legal Assistant or related role is an asset;
- Previous experience and knowledge in labour and employment law;
- Experience in civil litigation is an asset;
- Successful completion of post-secondary Legal Assistant / Law Clerk or related program;
- Proficient in Microsoft Office and legal software including Esi Law;
- Ability to multi-task and manage high volumes of work within a busy practice;
- Excellent organizational skills and ability to prioritize and risk-assess high volumes of work, responding to shifting priorities as necessary
- Ability to take initiative and demonstrate accountability, flexibility and adaptability
- Decisive and able to work with mínimal direction/supervision
- Exceptional attitude and work ethic
- Willingness to assist others voluntarily or as requested in a team environment
- Enjoy working in a large office and team environment
- Willingness and ability to support and enhance the Firm's presence and goals

**Job Types**: Full-time, Permanent

**Salary**: $40,000.00-$55,000.00 per year

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Paid time off
- Vision care

Schedule:

- Monday to Friday

Application question(s):

- Do you have a Law Clerk Diploma?

Work Location: Hybrid remote in St. Catharines, ON

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