Associate, Business Operations Bc Renal

4 weeks ago

Vancouver, Canada PHSA Full time

**Associate, Business Operations BC Renal**

BC Renal

Vancouver, BC

In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

Reporting to Director of Business Planning, the Business Planning (BP) Coordinator prepares periodic financial reports to renal programs detailing budget and actual spending of allocated funds, prepares reports to various PRA working groups and committees and BCCSS, prepares purchase orders and monitor home hemodialysis equipment, warranty and services, and prepares period and fiscal end accruals, audit schedules and balance sheet reconciliations. The BP Coordinator responds to internal and external queries related to vendors’ receivables and payables, employee expense claims and other disbursement related queries. The Coordinator prepares and reconciles special purpose fund and various balance sheet accounts and keeps vendor accounts up to date. The role tracks, codes, and validates invoices then forwards for approval and payment.

**What you’ll do**
- Receives vendor billing invoices for renal dialysis supplies, medications and services from provincial health authorities, pharmacies and other vendors. Ensures that pharmacy invoices include only those that are in the renal formulary list, validates to ensure proper authorization and documentation, processes invoices and forwards them to Accounts Payable for payment. Monitors and tracks expenses, receivables, payables and equipment for periodic reporting, and prepares reports for reconciliation with the general ledger.
- Receives internal and external accounts receivables, including vendor rebates and interagency transactions utilizing BCPRA resources. Monitors and tracks for quarterly reporting, and prepares reports for reconciliation with the general ledger.
- Prepares reports for Health Authority Renal Programs, such as the Renal Resource Program and Peritoneal Dialysis, and BCPRA working groups and committees regarding the status of their funds and availability of resources for future programs and initiatives.
- Monitors and prepares financial status of BCPRA-hosted conferences, such as BC Kidney Days, GP Days and Western PD Days.
- Prepares consumable utilization data on third party services, medications, supplies, etc., for BCCSS for the purposes of ascertaining volumes and costs in support of the development of Requests for Proposals (RFPs) and compliance to contract terms and conditions.
- Maintains filing, distribution and backup systems in order to ensure security of summary invoices and patient data.
- Prepares purchase orders, maintains and monitors home dialysis equipment annual warranty and associated home hemodialysis services based on vendor contracts. Tracks dialysis supplies provided to independent dialysis patients.
- Prepares period and fiscal end accruals including referred out payments to various health authorities as well as year-end accounting journals, and assists in preparation and compilation of audit binders.

**What you bring**

**Qualifications**:

- A level of education, training, and experience equivalent to Grade 12 and two years of the CMA or CGA program and four (4) years of experience in accounting or a related field.

Skills & Knowledge
- Ability to be flexible to meet and adapt to changes in organizational priorities. Demonstrated organizational skills and ability to prioritize workload and work under time pressures to meet deadlines.
- Demonstrated ability to initiate, organize and complete work independently within specified timelines. Demonstrated ability to communicate effectively both verbally and in writing including the ability to respond politely and diplomatically to both internal and external inquiries.
- Ability to communicate with people from diverse sectors and cultural backgrounds. Ability to type 45 wpm. Physical ability to carry out the duties of the position.
- Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).

**What we bring**

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too - offering health, wellness, development programs to support you - at work and at home.
- Join one of BC’s largest employers with province-wide programs, services and operations - offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
- Access to professi

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