Records Management Advisor
4 months ago
Union: Non-Union
- Job Number: J0724-0859
- Job Title: Records Management Advisor
- Job Type: Permanent Full Time
- City, Province, Country: Toronto, Ontario, Canada
- Job Location: Toronto
- Job Category: Professional
- Job Classification: SPG2
- Role Designation:- Open Positions: 1
- Posting Date: September 3, 2024
- Closing Date: September 18, 2024
- Salary: $85,596.00 - $111,318.00/Year
Legal Aid Ontario employees are committed to making a difference in the lives of our clients.
As an integral partner in the Justice system, working at Legal Aid Ontario is more than just a job. It's an opportunity to help people who need it the most; to ensure each client receives the access to justice afforded to them under the law.
If you are looking for a new challenge in your already meaningful career with a team dedicated to justice, and innovation in a flexible and supportive work environment consider this opportunity below.
Building a diverse workforce that represents the communities we serve while promoting a safe culture and work environment that dismantles systemic barriers, welcomes fresh perspectives and embraces differences as a priority is a core value at LAO. LAO encourages applicants from equity-seeking groups, including but not limited to individuals who are First Nations, Inuit or Métis, Black and racialized, as well as persons with disabilities, women and members of the 2SLGBTQ+ community.
We recognize the value of equity, diversity and inclusion and are committed to addressing systemic barriers, and prioritizing, attracting and retaining diverse staff. All interested and eligible people will be considered, with due consideration to all protected grounds under the Ontario Human Rights Code.
Legal Aid Ontario values integrity, respect, responsiveness, excellence, independence, accountability, openness and consistency. Our recruitment process reflects our commitment to equity, diversity and inclusion. Accommodations are available throughout the recruitment process as well as during employment at LAO. Please direct any accommodation requests to our recruitment team.
**Primary function**:
**Key accountabilities**:
- Monitor, review and update LAO policies and practices in relation to records management to ensure compliance with legislation, directives, standards and “best practices”
- Establish and communicate records management policies and standards, and provide training and guidance to staff
- Collaborate with internal clients to ensure compliance with records management requirements on a wide range of program and system development initiatives, advancing a scalable, risk-based “by design” approach that embeds the records management lifecycle
- Provide advice, guidance, oversight and support for LAO’s records management compliance with the Ontario Public Service’s Governance and Management of Information and Data Assets Directive and Corporate Policy on Recordkeeping, Access and Privacy and other applicable directives and policies, including contributing to an information and data governance framework, and advising on issues such as data ownership, classification, retention and metadata standards
- Track organizational compliance and maturity through the creation of reports
- Assess and report on the records management capabilities of third party vendor products, and advise staff procuring goods and services
- Research and advise on the records management impacts of developing trends, such as artificial intelligence and information and data governance
- Draft briefing notes on records management issues for the Manager
- Lead enterprise-level projects related to records management, such as LAO’s Directory of Records
- Maintain and advise the organization on LAO’s Records Schedule
- Guide business areas on the selection of existing record series, and lead and support the development of custom record series, as required
- Participate in professional networking groups and other activities to keep current with the practices of other similar organizations and levels of government
- Other duties as assigned
**Required skills & experience**:
- A university degree in a related field (e.g. information sciences, information management, public administration), or an equivalent of education and experience
- At least three (3) years of experience in records management and information and data governance in a public or private sector organization, or equivalent experience
- Knowledge of and/or experience with the Archives and Recordkeeping Act and the Ontario Public Service’s Governance and Management of Information and Data Assets Directive and Corporate Policy on Recordkeeping, Access and Privacy
- Knowledge of records management by-design principles and processes
- Experience developing record series
- Experience delivering training
- Must be self-directed and take ownership over work assignments and be capable of working with mínimal supervision
- Computer proficiency and experience w
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