Evening Document Processing Specialist

3 weeks ago

Vaughan, Canada Miller Thomson LLP Full time

**Shift**:
Monday to Friday: 5:00 pm - 12:00 am EST / 3:00 pm - 10:00 pm MST / 2:00 pm - 9:00 pm PST

As a Document Specialist, you will be providing firm-wide support using your advanced skills in Microsoft Office (Word, Excel, PowerPoint and Adobe).

**Key responsibilities**:

- Technical tasks of document formatting/styling including conversion of PDF to Word, forensics utilizing complex and customized tools, and troubleshooting document issues.
- Document work including revisions, comparisons, mail merges, cross-referencing, indexing, creating tables.
- Preparation and formatting of PowerPoint presentations.
- Transcription of digital dictation.
- Data-entry, data manipulation and formulations in spreadsheets.
- PDF manipulation including creating fillable forms, redaction, bookmarking, hyperlinking, and compilation/organization of PDF files.
- Proofreading and checking documents for appropriate formatting, spelling, grammar and verifying accuracy of completed work.
- Communication with internal clients in regards to work requests.
- Intake of incoming work requests and creating database tickets.
- May be required to take support calls to resolve document problems.
- Other tasks as may be required.

**What you’ll bring**:

- Minimum 3-5 years of relevant experience.
- Advanced-level technical skills in Word, and proficiency in PowerPoint and Excel.
- Strong attention to detail, editing and proofreading skills.
- Strong analytical skills with ability to use data to solve problems and make decisions;
- Excellent customer service and communication skills.
- Ability to correspond professionally and effectively with internal client groups.
- Ability to type with a speed of approximately 55 words per minute.
- Must be flexible to work overtime and statutory coverage on occasion.
- Knowledge of legal terminology, documents, and procedures are an asset.

**What we offer**:
We believe in the importance of a Total Compensation package, ensuring our mix of salary, benefits and perks are competitive within the market as well as a work-life balance. We offer:

- A comprehensive Benefits package that includes Health, Dental and Vision Care, Employee Assistance Program, Life Insurance, Short Term and Long Term Disability Insurance, 3+ Weeks’ Vacation and 10 Personal Days;
- A Diverse and Inclusive Workplace;
- Childcare, eldercare and family resources to support you and your family;
- A wellness reimbursement program to foster employee well-being as well as a perks program through Perkopolis;
- Professional development opportunities through MT Learn;
- Flexible working options;
- Special appreciation events/celebrations;
- Charitable savings programs.

**Who we are**:
Miller Thomson LLP is one of Canada’s fastest-growing national business law firms, with ten offices across the country. Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, staff and the communities in which we practice, gives us a unique position in the Canadian legal industry.
- Miller Thomson LLP is an equal-opportunity employer and is committed to equity, diversity, inclusion, and accessibility._
- Miller Thomson will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities. If you require accommodation, please inform our Talent department of the nature of the accommodation that you may require, to ensure your equal participation._

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