Scheduling Clerk

**POSITION SCOPE**:
Responsible to the Scheduling Manager, the clerk manages the day-to-day coordination of staff /unit schedules and ensures accurate reporting for payroll adhering to the mission, vision, and philosophy of Kings Regional Rehabilitation Centre (KRRC). This position requires creation of schedules for a minimum of 100 staff members with varying schedules and shift lengths in a unionized setting under tight deadlines. The scheduling component comprises approximately 70% of the job duties.

**QUALIFICATIONS**:

- Completion of post-secondary education with a focus in Business Management, Office Management or equivalent experience preferred.
- Experience creating schedules in a 24/7 operations with multiple shifts in a unionized environment.
- Experience in an administrative support role preferred.
- Experience in a health/rehabilitation care setting with a variety of personalities and behaviors is an asset.
- Possess analytical and critical thinking skills that will enhance problem solving and decision-making.
- Adaptable to a changing environment.
- Possess an excellent working knowledge of Microsoft Office products (Word, Excel, Outlook).
- Possess an excellent working knowledge of general computer use.
- Working knowledge of computerized scheduling/payroll software.
- Demonstrate creativity and flexibility in approaching issues/concerns and implements best practices.
- Strong communication and organizational skills.
- Ability to be self-directed self-motivated.
- Promote and enhance relationship building.
- Demonstrate the ability to thrive in a large, fast-paced work environment.
- Ability to work in a team atmosphere.

**Position Responsibilities**:

- Under the direction of the Scheduling Manager, the Scheduling Clerk collaborates with the Nursing Supervisor, Program Managers, Director of Client Care, and Area Supervisors to administer staffing objectives for units/homes and the vocational service centers.
- On a daily basis, organizes, coordinates, schedules and communicates with staff in accordance with collective agreements and established policies and procedures.
- Receives and processes schedule requests, allocates shift assignments, and prepares and adjusts daily schedules to meet operational needs.
- Performs timekeeping and scheduling duties, such as receiving and entering employee information and requests into computerized scheduling system.
- Compiles data and statistics regarding staffing information as requested.
- Liaises with the Scheduling Manager and communicates process or systems problems and works with Human Resources and payroll to resolve these problems.
- Liaises with Program Managers concerning unit/area Human Resources including staff availability and utilization of resources.
- Performs other related duties as required.

**HOURS OF WORK**: _37.5 hours per week_

**Job Types**: Full-time, Fixed term contract

**Salary**: $18.61-$23.27 per hour

Schedule:

- 8 hour shift
- Holidays
- Monday to Friday
- Weekend availability

Work Location: In person

Application deadline: 2023-05-26