Estimating/it Administrator

1 month ago

Mississauga, Canada MultiTech Trades Corp. Full time

**Position Summary**:
Reporting to the Chief Estimators, the **Estimating/IT** **Administrator** provides direct administrative support to the Estimating and IT departments The role will be responsible for all administrative tasks within the department as well as be the first point of contact for all incoming requests. Other duties may include; coordinating and facilitating maintenance of files and documentation, posting and distributing information to estimating staff, ensuring addendums are distributed and posted to to systems in place, setting up workstations, onboarding new employees IT equipment and managing website.

**Duties and Responsibilities**:

- Prioritize and manage Request for Quotations (RFQ’s) received
- Prepare and manage prequalifications
- Create and Upload Estimate Files and ProCore site for all divisions
- Update all tracking software and files with additional information received throughout the bidding process
- Print tender file documentation (including estimate tender invitation, file checklist, drawings, specifications, schedules, any other pertinent project documents) to create physical copy of estimate file for use the estimating team
- Uploading and sending documents using Building Connect to all applicable subtrades and suppliers for pricing
- Ensure protocols are being adhered to during submission of tender to client
- Manage all tender documents on the Estimating server to ensure estimating team is prepared for bid submissions
- Manage ‘Estimate Checklist’ form for each estimate and tender file
- Review drawings for new estimates, determine assignments and schedules with estimating team.
- At time of closing, assist estimators with various tasks at hand, including, but limited to; tender forms, lead letters, follow up calls, insurance documents, bonding, signatures, and submission data
- Responsible for Managing and maintaining monthly reports
- Work with IT company to setup workstations, onboard new employees, setup phones and other duties as required
- Manage and update website as required
- Prepare and maintain company promotional material and packages to use for client meetings
- Work with executive assistance on various tasks as required
- Responsible for various Administrative tasks as required

**Qualifications**:

- Post-secondary education in Administration or equivalent
- 3+ years’ experience in the construction industry
- Previous experience in construction estimating
- Knowledge of IT Equipment and systems
- Excellent time management and project management skills
- Strong verbal and written communication skills
- Ability to work independently in a busy environment
- Able to create alternative solutions to problems
- Able to work well under pressure
- Ability to interpret and implement company policies and procedures
- Highly flexible, with solid interpersonal skills that allow one to work effectively in a diverse working environment
- Strong attention to detail
- Strong working knowledge of Microsoft computer software (e.g. Excel, Word, etc.), Outlook

**Benefits**:

- Dental care
- Disability insurance
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Mississauga, ON L5N 5N1: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- construction industry: 3 years (preferred)
- IT administration: 2 years (preferred)

Work Location: In person

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