Proposals Specialist

2 weeks ago

Toronto, Canada Xello Full time

**Xello is looking for a Proposals Specialist**:
**_**:
Who are you?

Above all, the idea of working in EdTech excites you, and you’re curious to dig in and understand school districts’ priorities. You are passionate about seeing improvements in education and are inspired to draft proposals that expertly convey how Xello can address a client’s unique needs.

Sound exciting to you? Read on

What you’ll do
- Together with the Proposals Manager, coordinate, research, write, edit, and review proposals/bids (RFIs, RFPs, RFQs, vendor lists, contracts, etc.) within defined deadlines
- Monitor alerts for new RFPs and manage vendor registrations, requests for vendor packets, etc.
- Work with the Proposals Manager to collect proposal input and feedback from a variety of Xello stakeholders, including sales, marketing, product owners, finance, legal, and IT
- Prepare electronic and hard copies of responses for delivery/distribution that create a positive, professional impression of our brand and product
- Understand key markets, customer goals, trends, and needs in critical territories
- Collaborate with our product knowledge team to obtain an in-depth understanding of the features, benefits, and technical capabilities of our programs
- Maintain and update a comprehensive library in Loopio of response templates, reusable content, technical terminologies, project references, and team matrices
- Fully utilize resources such as GovSpend and Salesforce to research prospective clients, updating and maintaining statuses in the CRM for full transparency
- Continually look for new ways to enhance proposal quality and streamline the submission process
- Other administrative duties as required, including booking and preparing for proposal kick-off meetings, note-taking, sending and tracking mailed proposals, debriefs, etc.

What we’re looking for
- A go-getter who is willing to own the role and evolve with it, never hesitating to ask questions if they don’t understand
- Expert attention to detail, with the belief that the details _do _matter
- Strong time management and prioritization skills
- Exceptional persuasive and technical writing skills
- A problem-solver who sees the larger picture and enjoys putting together the pieces of the puzzle
- Unfazed by aggressive deadlines, with the ability to thrive in pressure-filled situations
- Ability to manage cross-functional projects, keeping teams on task and accountable to deadlines in a positive and motivating way
- Ability to communicate effectively with vendors and clients (both internal and external)
- A team player with energy, initiative, and a sense of humour
- Natural curiosity, with an eagerness to always be learning and a desire to immerse yourself in understanding the needs outlined in a request
- Proficient in MS Office, Adobe PDF Editor, and G Suite tools
- Experience with Loopio (or other RFP software) and Salesforce are considered a very strong asset
- 3+ years of experience in a similar role

**We’re Xello - Join us**

We are Xello (CASCAID in the UK), formerly Career Cruising, the leading developer of future readiness programs in North America and the UK and soon the world Our mission is to help anyone, anywhere in the world to create a successful future through self-knowledge, exploration, and planning.

We believe that by bringing our best selves to our work and collaborating with one another, we can change the world. We are a very diverse group of individuals who work hard, laugh often and share in each other’s lives. We are an inclusive, equal opportunity employer.

Embracing agile practices, an innovative mindset, and keeping our users at the heart of what we do, are just a few of the keys to our success.

In addition to working with leading technologies, we are committed to continuous learning and growth through internal/external training and mentoring, which includes a PD budget for every employee.

For our Canadian based staff, we also offer:

- Flexible work arrangements including hybrid and remote
- 4 weeks of vacation
- Employer-paid health and dental benefits
- 4-month top-up for parental leave
- Group RRSP with 3% matching

For our US based staff, we also offer:

- Remote work environment
- 4 weeks of vacation
- 80% employer-paid health benefits
- 4-month top-up for parental leave

For our UK based staff, we also offer:

- flexible work arrangements that include work from home
- 28 days annual leave (inc. 3 days at Christmas) + bank holidays. With additional annual leave days added to reward long service

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