Rfp Specialist

3 weeks ago

Toronto, Canada Dokainish & Company Full time

**About Dokainish & Company**

The capital project landscape is impacted with billions of dollars lost from cost overruns. Dokainish & Company stands out with a track record of building award-winning PMOs and lowering cost overages up to 200% on projects in energy, infrastructure, mining, construction, defense, and more. We are the category leaders in project controls and technology consulting. We are ISO 9001:2015 certified and minority owned.

We work diligently and collaboratively with clients to achieve long-lasting and impactful results across their enterprise. Our areas of expertise include, but are not limited to, project controls, systems implementations, project management, quantitative risk analysis, organizational change management, reporting, estimating, scheduling, and asset management for capital projects. We draw upon decades of project experience to deliver customized solutions to our clients’ most complex challenges.

**The Opportunity**:
The Technical Writer will play a crucial role in managing and responding to Request for Proposals (RFPs) and Requests for Information (RFIs) from prospective clients, governments, and partners. This role requires a keen eye for detail, exceptional organizational skills, and the ability to craft persuasive proposals that align with our company's goals and objectives.

The RFP Specialist reports to the Director, Marketing.

This is a full-time, non-remote position based in Toronto.

**Responsibilities**:

- Review and analyze RFP/RFx documents to understand requirements, evaluation criteria, and submission deadlines.
- Daily monitor Merx, SAP Ariba, VendorLine, Sam.gov, etc. for relevant RFPs. Facilitate informed go/no-go discussions with the management team
- Develop and implement strategies for responding to RFPs/RFxs effectively and efficiently.
- Coordinate with internal teams (sales, marketing, product, legal, finance) to gather necessary information and ensure a comprehensive response.
- Write, edit, and format proposals to meet client requirements and enhance our competitive position.
- Create compelling content that clearly communicates our value proposition and differentiates us from competitors.
- Ensure proposals are submitted on time, with all required documentation and in the correct format.
- Develop and maintain a repository of proposal templates, boilerplate content, and best practices.
- Continuously refine proposal processes to improve efficiency and effectiveness.
- Analyze feedback from clients and internal stakeholders to identify areas for improvement.
- Serve as the primary point of contact for RFP-related inquiries and clarifications.
- Collaborate with cross-functional teams to gather data, align strategies, and address any proposal challenges.
- Maintain strong relationships with potential clients and partners throughout the proposal process.
- Ensure all proposals comply with client requirements and company policies.
- Maintain accurate records of proposal activities, deadlines, and outcomes.

**Qualifications**:

- Proven experience in RFP/RFI management, proposal writing, or a similar role.
- Strong writing, editing, and proofreading skills with a keen attention to detail.
- Excellent organizational and project management abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Experience with RFP platforms Merx, SAP Ariba, VendorLine, Sam.gov, etc.
- Ability to work independently and collaboratively in a fast-paced environment.
- Strong interpersonal and communication skills.

**Success for this role will be measured by**:

- Submit two (2) RFPs a week after.
- Achieve a 20% RFP conversion rate in 6 months.
- Achieve a internal proposal quality score of 75-85% over 6 months.
- Effective cross functional collaboration with SMEs to source and draft proposal submissions.
- Keep internal revisions within 2-4 revisions prior to approval to submit.
- Author 1 (one) short(white)-paper per quarter.

We take immense pride in our high performing, collaborative team. We recognize and value the uniqueness of every individual who works at Dokainish & Company, and we aim to harness our strengths into a synergistic team that thrives in an environment of open communication, accountability, trust, and respect.
- Dokainish & Company is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to age, gender, race, colour, religion, sexual orientation, gender identity, national origin, disability, age and veteran status, or any other protected status required by applicable law._
- In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, and Dokainish & Company AODA Policy, accommodation will be provided in all parts of the hiring process. Applicants need to make their needs known in advance._

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