Financial Administrator

2 weeks ago

Toronto, Canada Fuzz Wax Bar Full time

_**Job Description**_
The finance administrator at Fuzz Wax Bar will be responsible for performing a variety of financial and administrative duties. They are responsible for strategizing on and planning for financial goals by working daily to achieve and maintain the financial health of our organization.
A finance administrator will maintain accurate records and is required to remain compliant with all laws and company policies at all times. This means our financial administrator will have high ethics, integrity, and accountability.
- **Job Duties**_
Financial duties include:
DAILY
- Prepare and post receipts, deposits, purchase orders, invoices, refunds, and other standard bookkeeping tasks
- Manage accounts receivable and accounts payable
- Review and process reimbursements, including weekly payment of credit cards
- Reconcile invoices in QuickBooks and Shopify
- Prepare, track, and reconcile ledgers and budgets
- Check bank balances daily
- Transfer cash around companies if needed
- Prepare and submit payroll for 8 locations
- Control reports and inputs amounts in location’s scorecards
- Create financial and inventory reports
- Prepare and file company tax documents
- Identify and correct miscalculations and financial discrepancies
- Run and update databases
- Develop and streamline operational efficiencies

MONTHLY
- Reconcile month-end
- File and set HST/GST redemptions to be paid
- Invoice Franchisees’ royalty fees and cross-center redemption
- Set wire transfer on TD platform to debit Franchisees
- Reconcile inventory asset, expenses and sale for Fuzz retail
- Update budget document
- Send P&L consolidated view document

YEARLY
- Order year end financials, consolidated statements and FFI review of engagement with BDO to answer all questions
- Remit rent cheques to Landlords
- Order/Pull stores and retail year-end inventory and reconcile

ONGOING
- Deal with CNESST (Quebec)
- Deal with EHT redemption when needed
- Add new Franchisees as clients on QuickBooks if needed
- Send cheques as needed
- Stay current with all regulations, requirements, and laws

Administrative duties may include:

- Develop and maintain administrative processes
- Keep an organized file system
- **Job Requirements**_
- Degree in finance, accounting, or significant experience
- Understanding of payroll remittance in Ontario and in Quebec

▪ Speaking French is an asset
- Proven work experience as a finance administrator or similar
- Practical experience with accounting software (such as QuickBooks), spreadsheets

(such as MS Excel), and databases (such as MS Access)
- Able to quickly learn and adapt to new software and processes
- A solid understanding of bookkeeping procedures including crediting and debiting appropriate accounts, posting entries to ledger accounts, and reconciling accounts
- Effective written and verbal communication skills
- Works well in a team environment and with upper management
- High level of critical thinking and logical analysis
- Good organizational and time management skills
- Able to work well under pressure and meet all deadlines
- Always keeps the highest standards of compliance and confidentiality

**Job Type**: Part-time
Part-time hours: 20-25 per week

**Salary**: $25.00-$28.00 per hour

Schedule:

- Monday to Friday

Application question(s):

- Are you familiar with and confident in your knowledge of CNESST and other Quebec financial/tax laws?

**Experience**:

- Bookkeeping: 2 years (preferred)

Work Location: Hybrid remote in Toronto, ON M6J 1E6

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