Receptionist/administrative Assistant

This position will report to the Controller and will be responsible for a wide variety of clerical office duties in support of company administration. The work performed is varied, requiring confidentiality, communication skills, an ability to make ongoing adjustments within a complex environment, and an ability to meet deadlines.

**Roles and Responsibilities**:

- Refer all inquiries to the appropriate individuals, divisions, or departments across the organization.
- Provide support to the AP/AR department, Payroll department, the Controller and the Director of Operations, as required.
- Daily, first thing in the morning, review After-hours Answering Service messages for the previous night and document, file, and relay, if required, to appropriate individual.
- Type forms, letters, reports, and memos as necessary.
- Assist in compiling data for various reports.
- Arrange and book meetings in boardrooms, off-site conference halls, and other locations; ensure appropriate meals and equipment are in place.
- Book hotels for staff, issue PO, and provide PO, or Credit Card information, as required.
- Arrange and attend Management and Safety meetings as required; take, distribute, and archive meeting minutes.
- As a first point of contact, present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions.
- Ensure that the appropriate evacuation procedures are in place and carried out in the event of an emergency.
- Observe and report any security issues.
- Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence.
- Manage and maintain appropriate stocks and office supply orders.
- Maintain adequate amounts of standard hardcopy forms (timecards, CWS, S&I sheets, Safety Forms, etc.) and re-order as necessary.
- Maintain reception, kitchen, and other general areas in a tidy and presentable manner.
- Other duties, as assigned.

**Requirements**:

- Business Administration Diploma, or an acceptable combination of education and experience.
- Strong written and verbal skills to communicate with all levels of the organization and its executive team.
- Strong knowledge of general office procedures.
- Ability to compose draft correspondence, including memos, letters, etc.
- Proficient knowledge of Microsoft Excel and Office.
- Superior telephone manners and strong interpersonal skills.
- Attention to detail and excellent organizational skills.

**What we offer**:

- Competitive wages and Health and Wellness benefit plan.
- Paid on-the-job training with additional learning opportunities.
- An inclusive and supportive team culture.
- And much more