Project Coordinator

4 weeks ago

Kelowna, Canada Horizon Contracting Group Full time

**JOB SUMMARY**

The Project Coordinator assists the Projects Team on various administrative tasks to aid in the successful completion of its projects. Reporting to the PreConstruction Manager, the Projects Coordinator executes various tasks in line with the Construction Proven Process.

**RESPONSIBILITIES**
- Assist Project Managers and Supervisors with overall project performance including budgeting, execution, cost, schedule, safety, and quality
- Assist in overall construction coordination, planning and identifying potential risks and resolving field issues
- Performs quantity takeoffs and surveys to help the construction team track progress and create reports as needed.
- Always focus on providing exceptional customer service and maintaining positive working relationships with customers, coworkers, and business partners
- Requesting quotes
- Defining scopes of work
- Answering inquiries
- Monitoring progress
- Negotiation of pricing
- Locking in Rates
- Reviewing alternate pricing, suppliers
- Analysis of budget and find options to reduce costs
- Assists with change management and change order process
- Pricing
- Processing
- Assessing costs and schedule impact
- Administers request for information and shop drawing submittal process
- Assisting with overall project closeout as required
- Management of drawings and documents
- Maintenance documents
- Warranty and LEED documentation
- Attending meetings as required
- Assist in creating baseline schedules and administer subcontracts
- Participate in all applicable training and performance reviews required by the Company
- Attend site and assist teams as required
- Attend weekly project meetings as required
- Assist in completing pre-qualification documents for clients
- Pursue ongoing education sponsored by the Company as required
- Share and work in a fun and positive work environment for all staff so that they feel appreciated and valued
- Complete any additional duties as assigned by the PreConstruction Manager
- Attend and participate in local company events and initiatives

**JOB SPECIFICATION **EDUCATION**
- Post-secondary education in Administration or Construction Management an asset
- Red Seal or Landscape-related certifications (ie: CHT, CLM, ISA) an asset (either completed or working towards completion)
- Courses in quantity surveying, drawing package review, contract/document management, or project management an asset

**EXPERIENCE**
- 1-3 years of construction industry experience

**KNOWLEDGE, SKILLS, AND ABILITIES**
- Computer literate
- Ability to use basic Microsoft Office Programs (Word, Excel, Outlook)
- Strong verbal and written communication skills and the ability to work with people in a variety of circumstances and from various backgrounds.
- Knowledge of construction industry including equipment and techniques, drawings, and specifications, building materials, quality, safety, construction sequences and building code.
- Strong interpersonal, problem-solving, and communication skills
- Proven sound decision making
- Strategic and critical thinking
- Negotiation experience, tactful
- Takes initiative on job costing, production rates and learning about the trade
- Enjoys negotiation and being creative to come to an outcome that in beneficial for both parties
- Comfortable talking about money and how to make projects more profitable
- Possess a thorough, organized and detail-oriented approach to work
- High level of customer service and stakeholder management (Internal and External)
- Proven track record of task completion
- Strong ability to prioritize tasks and see them to completion
- Eye for constant improvement on tasks
- Ability to foster a cooperative working environment
- Ability read technical reports, construction documents and technical knowledge of industry components and their function
- Knowledge of contract documents and specifications
- Knowledge of budgeting, cost estimating and fiscal management principles and procedures
- Interested in ongoing growth

**PHYSICAL REQUIREMENTS**

This position requires time sitting using a computer while also being able to stand/walk for longer stretches of time. Bending, twisting, and lifting in excess of 50lbs is required on occasion. Individuals should be in average physical condition to be able to complete the requirements of the position.

**WORK ENVIRONMENT**

This position requires the individual to work in a mostly indoor setting with work occurring inside and some time spent outdoors on site, or training. The indoor setting is a normal office environment while the outdoor setting may require work in extreme heat, cold, rain and wind. This position also can be a hybrid role at the discretion of the Preconstruction Manager.

**COMPENSATION INFORMATION**
- Starting base wage of $55,000-75,000 based on previous experience.
- 20 days of paid time off (15 vacation, 5 sick days)
- Available immediately and prorated for the first year to start date.
- Extended Health Benefits (Health,

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