Database Manager
3 months ago
Overview
Established in 1836 in Quebec, Canada, Bishop’s College
School (BCS) is an IB World School offering the International
Baccalaureate Diploma Programme and certificates. With a
campus bordered by farmland and rolling hills on one side
and by the city of Sherbrooke on the other, BCS is a small,
welcoming community and a “home away from home” to
students from 40+ different countries. We create a caring
community of learning and development where cultures
connect and individuals matter. By embracing a rigorous yet
supportive academic program and a well-rounded education
that includes athletics, the arts, leadership and development,
and global citizenship, BCS is preparing students to become tomorrow’s leaders. We offer
a Bilingual Option (English and French), as well as the Duke of Edinburgh’s Award program,
and are a proud member of Round Square, through which students can go on exchanges
and volunteer abroad.
The Position
As the Database Manager for the Advancement Department, you will play a vital role in managing
our fundraising and alumni database systems. You will work closely with the Advancement team
to support donor rela>ons, gi? processing, alumni engagement, and other fundraising ac>vi>es.
This posi>on offers an exci>ng opportunity to contribute to the success of our school's
advancement efforts and make a meaningful impact on our community.
Key Responsibilities
Provides data support (automating tasks whenever possible) and participates in the
following areas:
- Assists with the maintenance of the (SIS) mostly during the closing/opening of the
school year)
- Creates and modifies Crystal Reports
- Processes planned data import into SIS (using CSV, Excel, etc.)
- Creates/prepares reports for the Advancement Department
- Offers SIS IT support
- Creates queries/scripts, import/export, manipulate/transform, and loads data
- from and to various databases including SIS- Verifies integrity, consistency, and backups of the databases
- Ensures the availability, functioning, and security of databases
- Participates in developing and updating IT resources
- Participates in various projects and other related tasks
A Quick Glance
260 students Grades 7-12 (Forms II-VII) 85% Boarding/15% Day 40+ countries 8 residences
Contact Information
Human Resources
80 chemin Moulton Hill, Sherbrooke, QC
J1M 1Z8 CANADA
Phone: 819-566-0227
Database Manager
Advancement Department
10-25 hours/week
- Administer and maintain the school's fundraising and alumni database systems,
ensuring data accuracy, integrity, and security
- Manage gift processing procedures, including gift entry, acknowledgment letters,
pledge reminders, and reconciliation with financial records
- Generate and analyze reports to track fundraising progress, donor trends, and
campaign effectiveness, providing insights and recommendations for
improvement
- Support the Advancement team in planning and executing fundraising campaigns,
events, and stewardship initiatives
- Collaborate with colleagues across the school to ensure accurate and timely
communication with alumni, parents, and donors
- Provide training and support to staff members on database usage, policies, and
procedures
- Stay informed about industry best practices and emerging technologies in
fundraising and database management
Qualifications, Education, and Experience
- Bachelor’s degree in information technology, computer science, business
administration, or related field
- Proven experience as a database administrator, preferably in a nonprofit or
educational institution
- Proficiency in database management systems, such as Raiser's Edge, Blackbaud
CRM, Salesforce, or similar platforms
- Strong understanding of fundraising principles and practices, including gift
processing, donor relations, and stewardship
- Excellent analytical and problem-solving skills, with the ability to interpret data
and generate actionable insights
- Detail-oriented with a commitment to data accuracy and compliance with privacy
regulations
- Effective communication and interpersonal skills, with the ability to work
collaboratively in a team environment
- Ability to manage multiple tasks and priorities in a fast-paced, deadline-driven
environment.
The Process
BCS is committed to creating an inclusive workplace that promotes and values diversity.
This position offers a competitive salary and benefits package.
Resumes and a letter of interest should be submitted to:
Careers
Bishop’s College School
80 chemin Moulton Hill, Sherbrooke, QC J1M 1Z8 CANADA
Phone: 819-566-0227Résumé
Fondé en 1836 et située au Québec, Bishop’s College School
(BCS) est une école du monde de l’IB ce qui signifie qu’elle
offre le programme et la certification du Baccalauréat
International. BCS est une petite communauté, entourée de
montagnes, de terres agricoles et géographiquement située
près de la ville de Sherbrooke, qui offre un second foyer, un
second chez soi pour ses étudiants qui pro
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