Plant Administrator

2 weeks ago

Greater Sudbury, Canada Vale Full time

**Who We Are**:
Welcome to Vale. Our purpose is to improve life and transform the future. Together. We value our workforce and strive to offer continuous training and career development opportunities for our people.

Vale Base Metals is one of the world's largest producers of high-quality nickel and an important producer of copper and responsibly sourced cobalt. With headquarters in Toronto, Canada, and operations in Newfoundland & Labrador, Ontario, Manitoba, UK, Indonesia, and Brazil, we are delivering the critical building blocks for a cleaner, greener future.

We invite you to be part of our evolution.

**The Opportunity**

We are currently seeking a Plant Administrator, Local 2020-05 to join our Smelter in Sudbury.

The Plant Administrator provides integrated administrative support such as data entry, records management, report generation, scheduling, etc. to the plant and mines in the Ontario Operations.

This role may require the incumbent to occasionally enter into operating areas of the plants and mines in order to provide support and shift work (including weekends) due to our 24/7 operations.

Although previous experience in mining or an industrial setting is considered an asset, we also appreciate that diversity of thought comes from our differences - and that’s what makes us great

**Accountabilities**

In this position you will:

- Provide office administration and support to the Plant (e.g. IT set up and decommissioning for employees, ZES lock box forms)
- Responsible for maintaining the content on plant bulletin boards, intranet site and the distribution of printed communications.
- Be responsible for managing and tracking change requests for employee work clothing.
- Coordinate travel arrangements and submit travel reports.
- Submit expenses for plant personnel.
- Record and distribute minutes from OHSE/JHSC meeting and other meetings as required by Plant Management.
- Maintain action registries as required by Plant Management (e.g. OHSE/JHSC).
- Coordinate the review of job procedures. Update the job procedures once edits are complete.
- Administer Local 6500 maintenance job postings and transfers at the plant.
- Prepare, post and award Local 6500 operations job postings.
- Participate in process improvement initiatives to support administration efficiencies.
- Time, absence and incentive entry, reporting and support with strict adherence to payroll deadlines and Vale standards concerning employee pay matters (ex. eligibility for statutory holiday pay, vacation, ESA exceedances, sickness and accident benefits, daily vs. weekly overtime and other leaves of absence according to CBAs and company policy)
- Support annual P & M employee vacation canvass preparation and system upload.
- Provide SAP IM support including entering and updating information, triggering approval of incident closures, and monthly compliance reporting
- VES reporting (records submission and regular plant status reports).
- Collect, organize and maintain monthly employee safety documentation, workplace inspections or audits, and employee attendance.
- Perform regular monthly Safety Plan Tracking compliance reports.
- Collect, organize, maintain, and post plant overtime record information in accordance with the CBA and Overtime Policy.

**Hours of Work**: Day Shift

**Location**: Smelter

**Paygrade**: F $62,387.94 to $77,931.94

**Posting Date**: January 30, 2024

**Closing Date**: February 6, 2024

**Short List/Pre-screening Criteria**

**Interview/Testing/Reference Criteria**

**QUALIFICATIONS AND SPECIFIC SKILLS (40%)**:
**25 Computer Skills**: Comprehensive knowledge and experience using various internal Vale systems such as PeopleSoft, SAP Incident Management, SAP Travel, Vale Educational System (VES), SharePoint, Business Objects, Operational Reporting Portal (ORP), OD Travel Expense Vale Support Centre, and Safety Plan Tracker is required. Must possess strong keyboarding skills and advanced software skills in Microsoft Office (Excel, Word, PowerPoint, Outlook, Access and Visio).

**REQUIRED COMPETENCIES (30%)**:
**6 Drive for Sustainability** - Identify and deal with issues proactively, seizing opportunities that arise in order to accomplish organization objectives. Continuously search for ways to add value and support administrative efficiencies in the plant. Must value participation on continuous improvement initiatives to support the business.

**6 Flexibility/Adaptability** - Changes viewpoints, behavior and work methods in response to business demands, copes with complex situations, recovers quickly from setbacks and learns from experience. Must be adaptable and flexible in response to new or changing requirements. Must possess strong organizational skills to prioritize several ongoing administration tasks and plant management requests, while continuing to meet the daily plant reporting requirements.

**6 Analytical Skills** - Capacity to interpret, link and analyze information in order to understand issues

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