Executive Assistant

2 weeks ago

Fredericton, Canada CITY OF FREDERICTON Full time

**Description**:
Reporting to the Assistant Manager of Administrative Support, Support Services the primary responsibility of the Executive Assistant is to provide high quality administrative support to the Chief of Police and the Strategic Services Team. This includes preparing correspondence and documents, scheduling meetings and taking minutes, maintaining accurate records, preparing and posting routine orders, liaising between other departments and other government agencies.

**Core Responsibilities**:

- Manages information flow in a timely and accurate manner by screening all incoming calls, inquiries, visitors, and correspondence and routing/responding accordingly;
- Maintains high level of confidentiality related to sensitive information;
- Interacts with the public, City Council, the media, senior management, Police and City employees on a daily basis;
- Manages the Chief’s calendar including planning and scheduling meetings, appointments and scheduling/booking travel;
- Maintains administrative filing system in accordance with the NB Municipal Records Authority;
- Schedules meetings, prepares agendas and takes minutes for departmental meetings as requested;
- Prepares administrative reports, business cases, personnel requisitions, routine orders, employee status request forms as required;
- Provides administrative assistance to other members of the FPF Senior Leadership Team as directed and as capacity permits;
- Establishes and maintains files for grievances and other labour relations issues;
- Maintains employee personnel files including updates to personal information, transfers, promotions and long-term absences on the police RMS;
- Assists with periodic timekeeping compliance audits in coordination with the Executive Assistant for Operations;
- Organizes activities and special events on behalf of the Chief of Police such as the Annual Awards Ceremony;
- Creates and maintains Work Instructions for administrative duties related to Strategic Services;
- Provides coverage for the Executive Assistant for Operations for leave and overflow purposes;
Other related administrative duties as required.

**Education and Experience**:
Office Administration Diploma from a recognized community college or equivalent related post
- secondary education.

At least five years office experience in an administrative role with increasing job responsibilities or a combination of equivalent education and experience.

**Knowledge & Desired Skills**:

- Knowledge of Police culture
- Experience with Versaterm RMS
- Excellent proficiency in Microsoft Office Suite (specifically Word, Excel and Outlook)
- Strong comfort level with technology and information management systems
- Multi-task and stay organized while employing strong prioritization skills
- Learn new technology programs and platforms
- Adapt effectively to change within the work environment and maintain composure when under pressure
- Excellent, oral and written communications along with strong customer service skills;
- Planning and Organization - possesses organizational skills for planning and prioritizing work to achieve maximum efficiency;
- Customer Focus - ability to work with outside agencies, internal customers and public during performance of duties
- Problem solving abilities - ability to identify issues or problems and develop strategies, ideas and opportunities for resolving them;
- All interviews will take place via Microsoft Teams_

**The City of Fredericton is an equal opportunity employer.**

**Only those applicants selected for further consideration will be contacted.**

**Job Types**: Full-time, Permanent

**Salary**: $53,914.00-$70,426.41 per year

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
- Wellness program

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- FREDERICTON, NB: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Application deadline: 2023-01-25

  • Executive Assistant

    4 weeks ago

    Fredericton, Canada Easter Seals New Brunswick & Camp Rotary Full time

    **Qualifications** Graduation from a post-secondary education program specialization in administration, health services, humanities. Social Services, or equivalent experience. **Specific Requirements** - Versatility, high energy, and an ability to adapt to shifting priorities. - Highly organized - Excellent communication, interpersonal, and problem-solving...

  • Account Executive

    3 weeks ago

    Fredericton, New Brunswick, Canada Cybercheck Full time

    Who We AreHeadquartered in Atlantic Canada and incorporated in 2016, Cybercheck creates software solutions leveraging technology frameworks and business models which are used to solve criminal investigations, combat cybercrimes, and identify cyber security threats. Cybercheck delivers our solution as a SaaS company through subscription-based contracts....

  • Account Executive

    3 weeks ago

    Fredericton, Canada Cybercheck Full time

    Who We AreHeadquartered in Atlantic Canada and incorporated in 2016, Cybercheck creates software solutions leveraging technology frameworks and business models which are used to solve criminal investigations, combat cybercrimes, and identify cyber security threats. Cybercheck delivers our solution as a SaaS company through subscription-based contracts....

  • Marketing Assistant

    3 days ago

    Fredericton, Canada TRL Solutions Inc Full time

    Job Summary: We are seeking a highly motivated and detail-oriented Marketing Assistant to join our team. The Marketing Assistant will support the marketing department in executing various marketing initiatives and campaigns. This is an excellent opportunity for someone who is passionate about marketing and eager to gain hands-on experience in a fast-paced...

  • Administrative Assistant

    6 days ago

    Fredericton, Canada New Brunswick Nurses Union Full time

    **Administrative Assistant** **Duties**: **Experience & Education**: - High school graduate or successful GED diploma required, and office administration diploma desirable. - Experience in an administrative role in a fast-paced office environment, considered an asset. - Demonstrated social media, communications, government relations, research and...

  • Activity Aide

    2 days ago

    Fredericton, Canada York Care Centre Full time

    The primary purpose of the position is to implement and carry out the Therapeutic Recreation Programs designed to meet the social, physical, intellectual, emotional, and spiritual needs of clients whom are participating within our Adult Day Program. The incumbent, will follow direction under the supervision of the Community Outreach Coordinator; will provide...

  • Cap 3 Support Manager

    3 days ago

    Fredericton, Canada Walmart Canada Full time

    **Position Summary... **:To assist in the leadership of CAP 3 Associates and department processes through partnership with the CAP 3 Assistant Manager and ensure a high level of customer service and while meeting production targets. **What you'll do...**: 1. Assists in providing direction and the co-ordination of the Overnight Stocking as per communicated...

  • Staff Pharmacist

    2 weeks ago

    Fredericton, New Brunswick, Canada Walmart Canada Full time

    Position Summary...The Staff Pharmacist assists the Pharmacy Manager in all aspects of the Pharmacy Operations. Provides patient care specific to each patient based on feedback received during patient consultation or file review.What you'll do...Ensure excellent patient experience, locate merchandise on the sales floor.Establish and develop a strong working...

  • Key Holder

    3 weeks ago

    Fredericton, Canada Schurman Retail Group Full time

    Assist the Store Manager, Co-Manager, and/or Assistant Manager in achieving and maintaining Brand Standards excellence as it relates to: Sales, Merchandising, and Operations.Achieve overall established goals for sales, custom printing, Perks, NIQUEA.D, Cards, Wooderful Life and Gift Wrap ServiceEnsure visual and housekeeping responsibilities are maintained...

  • Sales Associate

    2 weeks ago

    Fredericton, Canada Stokes Inc. - Head Office Full time

    Sales Associate You are the missing ingredient! Join the Stokes/Thinkkitchen family, a proudly Quebec-based retailer with over 100 stores across the country. We offer competitive benefits and a great work environment! Immediate Supervisors: Store Manager and Assistant Store Manager Main objectives Effectively assist the Manager and Assistant Manager to meet...

  • Staff Pharmacist

    2 weeks ago

    Fredericton, Canada Walmart Canada Full time

    Position Summary...The Staff Pharmacist assists the Pharmacy Manager in all aspects of the Pharmacy Operations. Provides patient care specific to each patient based on feedback received during patient consultation or file review.What you'll do...Ensure excellent patient experience, locate merchandise on the sales floor.Establish and develop a strong working...

  • Sales Associate

    2 weeks ago

    Fredericton, Canada Stokes Inc. - Head Office Full time

    Sales AssociateYou are the missing ingredient! Join the Stokes/Thinkkitchen family, a proudly Quebec-based retailer with over 100 stores across the country. We offer competitive benefits and a great work environment!Immediate Supervisors:Store Manager and Assistant Store ManagerMain objectivesEffectively assist the Manager and Assistant Manager to meet...

  • Operations Supervisor

    3 weeks ago

    Fredericton, New Brunswick, Canada CBI Health Group Full time

    CBI Health is Canada's leading community-based healthcare provider, delivering both rehabilitation and home health services. Our integrated, interdisciplinary network delivers physical and mental health services in clinic, home and facility settings or remotely through virtual care / telehealth. With over 12,000 dedicated staff supporting over 800...

  • Manager, Nursing Home Without Walls Program

    4 weeks ago

    Fredericton, New Brunswick, Canada York Care Centre Full time

    ABOUT USYork Care Centre is a leading organization in Atlantic Canada providing senior lifestyle living in Fredericton, New Brunswick. Our senior lifestyle living options include; a 218 bed modern long-term care facility, an assisted living facility, and independent living senior apartments. We are constantly reinventing ourselves so that our residents and...

  • Field Operations Manager

    3 weeks ago

    Fredericton, Canada Brandt Full time

    Due to growth, Brandt is currently seeking a Field Operations Manager for the Atlantic region. The Field Operations Manager provides leadership and support for Brandt Tractor customer-facing service support functions. This position executes our strategic business plan and oversees the development of our branches' service teams. The service field team's...

  • Sales Representative

    3 weeks ago

    Fredericton, New Brunswick, Canada RevTalent Full time

    RevTalent is recruiting a Sales Representative - Construction Equipment on behalf of A.L.P.A. Equipment.Under the supervision of the Branch Manager, the Sales Representative will be responsible to promote and sell our various equipment brands: (Hyundai, JCB, etc.) within your assigned territory.QualificationsHigh School Diploma with relevant...

  • Retail Sales Associate

    3 weeks ago

    Fredericton, Canada 600 Old Navy Canada Inc. Full time

    About the Role In this role, you will engage and connect with our customers by providing excellent customer service. You will be an expert in product and use this expertise to educate, inform, inspire and outfit the customer. You will offer information to the customer on current merchandise assortment, store promotions and events, and execute...

  • Relief Pharmacist

    3 weeks ago

    Fredericton, New Brunswick, Canada Walmart Canada Full time

    Position Summary...The Relief Pharmacist assists the Pharmacy Manager and the Staff Pharmacist in all aspects of Pharmacy Operations.What you'll do...Ensure excellent patient experience, locate merchandise on the sales floor.Establish and develop a strong working relationship with Professional Services District Managers and other stakeholders.Accept...

  • Senior Policy Advisor

    2 weeks ago

    Fredericton, New Brunswick, Canada Department of Social Development Full time

    SOCIAL DEVELOPMENTSENIOR POLICY ADVISOR(PAY BAND 6)OPENCENTRAL OFFICE - FREDERICTONThe Department of Social Development (SD) is seeking dynamic and experienced senior policy advisors to fill current and future positions in the Policy and Legislative Affairs Branch in Fredericton.The Department of Social Development works to improve the quality of life for...

  • Program Manager, Data Science

    1 week ago

    Fredericton, New Brunswick, Canada University of Fredericton Full time

    The Program Manager is a key operational role within the University of Fredericton's academic structure, directly supporting the Academic Chair in executing program-specific strategies. This role focuses on the day-to-day management of academic programs, including curriculum implementation, faculty coordination, quality assurance reviews, research exercises,...