Project Administrator

7 months ago

Delta, Canada Unitech Construction Management Ltd. Full time

**We are looking for a **Project Administrator** for our office in **Tsawwassen, **Delta, BC**:
**WHY UNITECH**:

- Unitech Construction Management is committed to creating a fun and inclusive environment for our employees. We have been in construction industry for 35 years and are experiencing extensive growth. We are looking for hardworking, committed individuals who add value to our client projects. We are passionate about collaboration on our project and welcome anyone to our team who have the same goal of doing a good job, having a little fun, and making a little money. We incorporate into every part of our projects and our business. Whether you are new to the construction industry or experienced, Unitech believes in investing in our people.

**Competitive Compensation Package**
- $40K - $60K annual, salary will be commensurate with experience
- Extended health, dental and vision benefits through a flexible health spending account
- Short-term and Long-term disability and life insurance
- 100% tuition reimbursement through our Skills and Development program
- Wellness programs
- Company events

***:
As **Project Support (Project Administrator)** you will be a dedicated professional who is committed to building our clients’ trust through clarity, transparency, and integrity. You will be a fair, fun, and firm team player. The main and most important function of this position is providing project-specific clerical support to our project managers to achieve our goal of providing our clients the best Construction Management services possible.

**The key job responsibilities of the Project Administrator are the following that **includes but not limited to**:

- Assist with updating the template front-end tender documents to make project specific as directed by the Project Team.
- Assist with the tender packages including distribution of the tender documents and addenda to trades during the tender process as directed by the Project Team.
- Set up project-specific trade accounts.
- Assist with the data entry of the submittal schedule as directed by the Project Team.
- Produce the sites’ office in a box, create template timesheet, create template PO Register.
- Prepare, monitor, and track trade contracts, statutory declarations, WCB clearance letters, and tender packages including drawings, specifications, and addenda.
- Order paper copies of project drawings and specifications.
- Update specifications and drawings with addenda and share updated documents with the Project Team.
- Upkeep the site PO Register entry into Tracker including back up documentation.
- Issue RFI’s as directed by Project Team.
- Daily input trade progress draws, supplier invoices, and ensure associated documentation are accurate.
- Finalize Trade Current Payment Listing and compile documents.
- Release monthly payments via cheque or electronically.
- Issue Office Purchase Orders, Contemplated Change Notices, Change Directives & Change Orders and distribute as directed by the Project Team.
- Issue submittals to consultants for review and to trades when reviewed as directed by the Project Manager.
- Communicate site instructions with all required trades and suppliers as directed by the Project Team.
- Update drawings with issued site instructions and change orders in a timely manner as directed by the Project Team.
- Prepare and maintain all office hard copy files and electronic documents.
- Collect maintenance manual documentation and prepare Architectural Maintenance Manual package.
- Assist with project closeout and warranty administration as directed.

**Other functions**
- Other functions as required (whatever it takes)

**Qualifications**
- At least a year of prior experience in a similar position preferably in the construction industry.
- Exemplary communication skills with strong analytic, mathematic, and problem-solving skills.
- Ability to work efficiently with a service-oriented attitude, courtesy, tact, and diplomacy.
- Ability to effectively manage time, responsibilities, and priorities.
- Committed to maintaining mutually respectful relationships.
- Post-secondary education in a business or accounting background an asset.

**To apply**
- Send us a copy of your most recent resume and our HR department will review your qualifications.

**Please note that only shortlisted applicants will be contacted.**
- All qualified applicants will receive consideration for employment without regard to race, color, ancestry, place of origin, religion, marital status, family status, or mental disability, sex, sexual orientation, gender identity for expression or age._

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