Document Control

6 months ago

Sarnia, Canada Kent Full time

**Location**
- Sarnia, Ontario, Canada**Category**
- Project controls**Date Published**
- 21/11/23**Status**
- Open**Join us. Unleash your energy within.**

If you have world-class ambitions to reach the stars while keeping your feet on the ground, we’re the team for you. We've created a new breed of company - future-focused with reimagined ambition across all disciplines within the energy sector.

We love people who know their own potential and are not afraid to use it. We know that together, we’re far more than the sum of our parts. So, we celebrate people who want to grow and develop as we work together on some of the largest projects on the energy world stage.

**Our purpose and beliefs**:
As Kent, we’re tackling the greatest challenge of our time - to bring our world the energy it needs in the most responsible way ever imagined.

It’s the energy of every member of our team driven by our beliefs that is making this happen. Whatever our skill, our language, or our culture. These beliefs define and direct us every day to be the very best - for ourselves, our clients, our key stakeholders, the communities we operate in and the planet:
We PLAY BIG

We thrive on EMOTIONAL AGILITY

We are FANATICAL ABOUT PERFORMANCE

We are built on INFINITE THINKING

**Our vision for Diversity, Inclusion and Belonging**:
We recognize that diversity & inclusion are catalysts for success. We’re heightening awareness on the benefits of people diversity, diversity of experiences and diversity of our perspectives. Creating a culture of inclusivity where all employees feel a sense of belonging.

Our combined energy is fueled by different nationalities, across 6 continents and 24 countries. Our commitment is to celebrate character - no matter what ethnic background, gender, age, religion, identity, or disability.

**About the job**:
We are seeking an Intermediate Document Controller to become a key asset to the Kent team. Supporting document control activities out of our Sarnia office, the successful individual will bring enthusiasm, energy, and keen eye for detail to deliver exceptional results in a fluid, and engaging work environment.
This position will be responsible for day-to-day document control activities and will ensure general project documentation requirements are followed. A base knowledge of document control processes, records management and turnover practices is required

**Your responsibilities**:

- Record and track for the internal and external distribution of project documentation,
- Document handling and Transmittal management (team quality/accuracy checking),
- Assist in development/update of document control reports per project requirements (i.e. weekly/monthly progress reports, key performance indicators, etc),
- Maintain/Manage project EDMS (Electronic Document Management Systems) and project SharePoint sites,
- Ensure accurate data entry in all required field(s) for the applicable project EDMS,
- Communicate effectively with internal and external staff on items related to Document Control,
- Ensures timely transfer of electronic files / hard copy documentation (as required) to/from clients and 3rd parties,
- Maintaining document control files (hard copy/soft files),
- Complete Project turnover & close-out activities as assigned by the Lead Document Controller and/or Supervisor of document systems,
- Understand and adhere to Company and project document control procedures and quality assurance standards,
- Identify/Provide input regarding improvements to the document control processes and practices,
- Make routine decisions and recommendations within authorized limits. Exercise initiative in completing recurring assignments independently.

**Your knowledge/skills, education, and experience**:
**Qualification/ Skills Requirement**:

- Post Secondary Education
- 3-5 years’ experience in related field, or an equivalent combination of education and experience,
- Exceptional communication skills, both verbal and written,
- Strong organizational and time management skills,
- Experience and ability to work both as part of a team or independently,
- Experience using Microsoft Office 365 Applications (SharePoint, Word, Excel, PowerPoint, Outlook),
- Experience with Aconex is an asset.

**Communication**:

- Excellent oral and written communication and skills.

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