Administration Summer Student

**Company Biography**

The County of Lambton is an urban-rural area in southwestern Ontario that is home to over 126,000 residents. The Corporation's seven divisions operate programs and services for the residents of Lambton County such as land ambulance, provincial offences court, three Long-Term Care Homes, 25 library branches, two museums, an art gallery, archives, local roadways, public health services, housing services, social services, building services and planning and development services. Lambton County is a community dedicated to economic growth, environmental stewardship and an enhanced quality of life through the provision of responsive and efficient services and collaborative efforts with its municipal and community partners.

**Position Overview**

Assist Management Team with clerical support for reception desk and maintenance of data such as emergency manuals, quality improvement program, department filing, audits, and other duties as assigned.

**Duties and Responsibilities**

Administration:

- Performing receptionist duties, at front desk, in person and on phone answering or redirecting queries for the general public, Elders, families, vendors and staff.
- Answer phone and questions or redirect to appropriate staff/department
- Sort and distributing mail to Elders, staff and management
- Filing, copying, and maintaining records
- Resolving problems and providing or arranging support for staff for computer and telephone services.
- Complete staff identification badges and input information to data base
- Greet new Elders and families on arrival and assist with requests for room bookings, general store requests, etc.
- Assist with special events/ activities

Elder Files:

- Maintain and ensure update of Elder lists on computer and directory (e.g. in memoriam, welcome board)
- Perform administrative functions related to new Elder move-ins by ensuring process is complete. Inputting to computer and preparing files for new Elders
- Complete move in documents with resident/SDM ensuring all required documents in file

General:

- Incumbents must keep up-to-date on all relevant legislation, collective bargaining agreements, County Policies and Procedures, etc. ensuring that these are implemented as prescribed
- Incumbents must possess the physical ability to meet the duties and responsibilities of the job description and/or the requirements identified within the position's Physical Demands Analysis.

These describe the general nature and level of work being performed by the incumbent in this classification. They are not an exhaustive list of all job duties in the classification. Other duties may be assigned.

Supervision Requirements

Direct Supervision: Not applicable

Indirect Supervision: Not applicable

Functional Authority: Not applicable

**Qualifications**

Minimum Formal Education
- Currently enrolled in a post-secondary program at College or University.

Experience
- No experience necessary.

Summer Student positions with the County of Lambton may be dependent on funding and the funding criteria, which specifies that students must:

- Be between 15 and 30 years of age
- Registered as a full-time student in the previous academic year and returning to school on a full-time basis in the next academic year
- Canadian citizens, permanent residents or have refugee protection status under the Immigration and Refugee Protection Act
- Legally entitled to work in Canada
- Will not have another full-time job