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Flight Operations Admin

4 weeks ago

Thunder Bay, Canada Wasaya Airways LP Full time

**FLIGHT OPERATIONS ADMIN**
Flight Operations

**ONE FULL-TIME POSITION - THUNDER BAY, YQT**

POSTING NUMBER: FLTOPS-09-23 STATUS: INTERNAL/EXTERNALCOMPETITION

POSTING DATE: August 31, 2023 CLOSING DATE: September 8, 2023

AFFILIATION: NON-UNION HOURS PER WEEK: 40 (Full-Time)

***

The Flight Operations Admin will report to the Assistant Chief Pilot(s) and perform a variety of administrative tasks which support the Flight Operations Department, including but not limited to flight crew training coordination, flight crew travel coordination related to training, flight crew payroll processing, flight crew uniform supply ordering and issuing, and flight operations meeting administration.

**MAJOR RESPONSIBILITIES**

Schedule and book all initial and recurrent training and flight testing for pilots and applicable management.
Prepare pilot pay and process completed pay information with finance department.
Verify pilots Expense, overtime, per diems and any other pay allotment as per the CBA.
Update Flight Crew phone list and contact list.
Duties assigned to the Flight Ops. Admin person listed in the Company Operations Manual.
Assist the Training Records Department with crew training records.
Other Flight Operations related duties as assigned by the Director of Flight Operations, Chief Pilots, and

Assistant Chief Pilots as required.
Coordinate and distribute pilot uniforms in accordance with the collective bargaining agreement.
Utilize company issued software platforms as required.

**EDUCATION/EXPERIENCE**

High school diploma or equivalent
2 years previous administrative experience or an equivalent combination of related post-secondary education and work experience

**SKILLS/ABILITIES**:
▪ Excellent organizational skills.
▪ Ability to work collaboratively with team members.
▪ Ability to work well under time constraints and deadlines.
▪ Superior time management skills.
▪ Ability to multitask and prioritize tasks with mínimal supervision.
▪ Strong knowledge of Microsoft Office products, including Excel, Word, and database software.
▪ Able to maintain filing systems and basic databases.
▪ Meticulous records maintenance skills.
▪ Superior telephone manners and strong interpersonal skills.
▪ Excellent communication skills, oral and written.
▪ Able and willing to learn new skills as required to perform duties.

**ASSETS**:
▪ Knowledge of the aviation industry.

**CONDITIONS OF EMPLOYMENT**:
▪ Overtime may be required.
▪ Travel may be required.

Applications must reference the competition number and be submitted by **4:30 p.m. **on the closing date.

Applications received for this position will only be acknowledged if you are being contacted for an interview.

Reasonable accommodations are available upon request for all parts of the recruitment process.

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Employee stock purchase plan
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- Thunder Bay, ON P7E 6V3: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- manual labour: 1 year (preferred)
- aviation: 1 year (preferred)
- operations: 1 year (preferred)

Licence/Certification:

- Drivers License (5 or 7) (preferred)

Work Location: In person

Application deadline: 2023-09-08

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