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Flight Operations Admin

1 month ago

Thunder Bay, Canada Wasaya Airways Full time

The Flight Operations Admin will report to the Assistant Chief Pilot(s) and perform a variety of administrative tasks which support the Flight Operations Department, including but not limited to flight crew training coordination, flight crew travel coordination related to training, flight crew payroll processing, flight crew uniform supply ordering and issuing, and flight operations meeting administration

**Duties and Responsibilities**:

- Schedule and book all initial and recurrent training and flight testing for pilots and applicable management.
- Prepare pilot pay and process completed pay information with finance department.
- Verify pilots Expense, overtime, per diems and any other pay allotment as per the CBA.
- Update Flight Crew phone list and contact list.
- Duties assigned to the Flight Ops. Admin person listed in the Company Operations Manual.
- Assist the Training Records Department with crew training records.
- Other Flight Operations related duties as assigned by the Director of Flight Operations, Chief Pilots, and Assistant Chief Pilots as required.
- Coordinate and distribute pilot uniforms in accordance with the collective bargaining agreement.
- Utilize company issued software platforms as required.

**Skills and Qualifications**:
**Education/Experience**:

- High school diploma or equivalent
- 2 years previous administrative experience or an equivalent combination of related post-secondary education and work experience

**Skills/Abilities**:

- Excellent organizational skills.
- Ability to work collaboratively with team members.
- Ability to work well under time constraints and deadlines.
- Superior time management skills.
- Ability to multitask and prioritize tasks with mínimal supervision.
- Strong knowledge of Microsoft Office products, including Excel, Word, and database software.
- Able to maintain filing systems and basic databases.
- Meticulous records maintenance skills.
- Superior telephone manners and strong interpersonal skills.
- Excellent communication skills, oral and written.
- Able and willing to learn new skills as required to perform duties.

**Assets**:

- Knowledge of the aviation industry.

**CONDITIONS OF EMPLOYMENT**:

- Overtime may be required.
- Travel may be required.

**Contact**:
**If you are interested in this position, please submit your resume and cover letter to**:
Human Resources
Wasaya Airways LP
201 Kelner Pl.
Thunder Bay, ON P7E 6V3
Fax: (807) 789-1645