Executive Coordinator

4 weeks ago

Montréal, Canada Business Development Bank of Canada Full time

We are banking at another level.

Choosing BDC as your employer means working in a healthy, inclusive, and skilled workplace that puts forward the best conditions to bring together unique teams where employees are empowered to act. It also means being at the centre of ambitious economic and financial projects to see further and to do things differently, to fuel the success of Canadian entrepreneurs.

Choosing BDC as your employer also means:
- Flexible and competitive benefits, including an Employee Savings and Investment Plan where BDC matches part of your voluntary contributions, a Defined Benefit Pension Plan, a $750 wellness and health care spending account, to name a few- In addition to paid vacation each year, five personal days, sick days as necessary, and our offices are closed from December 25 to January 1- A hybrid work model that truly balances work and personal life- Opportunities for learning, training and development, and much more...

POSITION OVERVIEW

The Shared Services Team is seeking an Executive Coordinator to support the national teams.

CHALLENGES TO BE MET- Support communication initiatives, such as Announcements, Newsletters, National calls, Conferences, intranet, etc. by creating presentations, coordinating translation support, and supervising communication plans.- Support with administrative tasks, including the management of calendars, requests related to access rights and computer services, managing travel arrangements and office requirements, expenses, procurement and the onboarding of new employees.- Participate in various business meetings, responsible for follow-up on key items and supporting the completion of deliverables- Participate in the production (and coordinate the delivery) of material for senior management and the Chief Operating Officer Leadership Team- Play a key role in supporting project initiatives across the Operations Support and Business Enablement team by supporting with the preparation of key documentation, such as presentations and communications- Provide administrative support by attending to and maintaining a wide variety of documentation (statistical reports, correspondence, invoices, etc.) pertaining to their departmental activities.- Prepare agendas, take minutes and ensure follow up on action items for the Shared Services leadership meetings, various Strategy and Sustainability meetings, and other management meetings.- Prioritize conflicting needs, process files/requests quickly and proactively and follow them through to completion, often with time constraints.- Be an active participant with regards to Leadership Team requests and fellow administrative assistants.- Process various confidential data, such as reports, documentation and correspondence.- Develop and maintain efficient and effective databases and files, including team share points, and assist in research or similar activities to meet departmental needs and objectives.- Support management in the planning of staffing needs and in coordinating and/or participating in the administration of HR programs (e.g. recognition, evaluations, training needs, career management, etc.).- Support management with the integration process of new employees by coordinating the hiring process and logistics for new employees and preparing any relevant documentation.

WHAT WE ARE LOOKING FOR- College diploma in office or business administration- Minimum of 5 years of experience in financial institutions and/or an administrative support role to senior management- Understanding of financing or banking (including BDC’s operations) would be a significant asset- Strong project-management and coordination skills, including the ability to organize work and manage multiple priorities- Strong interpersonal skills, with the ability to build relationships with internal stakeholders- Exceptional attention to detail and ability to perform under pressure- Excellent communication skills, oral and written, in both official languages (French and English)- Strong knowledge of MS Office Suite - Word / Excel / PowerPoint / Outlook- Experience using travel and expense reporting platforms such as Concur- Exercise discretion and professionalism in handling sensitive situations, and maintaining an appropriate level of confidentiality

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