Manager, Payroll Processing

7 months ago

Burnaby, Canada PHSA Full time

**Job Summary**:
Reporting to the Director, Payroll, the Manager, Payroll Processing is accountable for leading and delivering BCCSS payroll processing services efficiently, on-time and within budget. Specifically the Manager, Payroll Processing will provide services to PHC, PHSA, VCH and BCCSS. Provides leadership and direction on policy, procedure and process development and implementation and leads the coordination of payroll reporting for the four organizations. Ensures the accuracy of payroll records and systems to ensure client needs are met. Identifies and leads system improvement opportunities, supervises designated staff including building team competence and problem solving capacity, identifies system support requirements, develops and monitors performance management indicators and standards to ensure the delivery of appropriate, effective, efficient, and timely customer support.

**Duties/Accountabilities**:
**Key accountabilities**:
1. Manages the payroll processing team including hiring, training, coaching/mentoring, and conducting performance management of team by interviewing and making selection decisions, scheduling staff, coordinating work assignments, evaluating employee performance, determining related training and orientation requirements, addressing performance issues through intervention or counseling, as required, investigating work and staff issues, addressing grievances and, where necessary, initiates disciplinary action up to and including termination in conjunction with the Director, Payroll.

2. Evaluates the payroll processes through a review of current methods and procedures and makes recommendations; once recommendations are accepted, documents and communicates changes in methods and/or procedures to staff.

3. Develops short and long term objectives to guide the activities of the payroll area and ensures payroll is administered using the latest processing techniques

4. Develops, recommends, and implements approved policies and procedures to improve the effectiveness and efficiency of payroll operations and ensures compliance with company policies, collective agreements, government requirements and legislation.

5. In conjunction with the management team, develops, maintains, and conducts education programs to meet the needs of staff and user departments related to new and revised forms, policies and procedures, the use of reports, computer systems, and financial management techniques.

6. Distributes pay advices and cheques to employees as required across all four organizations.

7. Manages weekday and weekend payroll processing; ensures all timelines are met including payroll system interfaces with GL Finance.

8. Ensures the accurate preparation and reporting of regulatory requirements.

9. Accountable for the Payroll schedule for all three organizations; requires a strong understanding of the processes schedule and the key elements in the processes schedule for each organization.

10. Manages the coordination of HR transactions associated with Payroll.

11. Ensures all off cycle cheques are prepared in a timely manner and distributed to the appropriate individual.
12. Liaises with Business Applications Support on any system tests or changes required ensuring system is running optimally before rolling out changes.

13. Generates payroll data files such as bank deposit, CSB and pay advices as well as the transmission of electronic files to the bank.

14. Owns control document for each Health Authority; manages high-level internal control and data integrity. Formulates, interprets, and accurately applies scheduling and time capture rules.

15. Interfaces on time capture with clients.

16. Performs other related duties as required.

**Qualifications**:
University Degree and Professional Accounting Designation such as CA, CGA, CMA, plus as least five (5) to seven (7) years related experience with at least four (4) in a managerial position.

**Skills**:

- Demonstrated leadership skills.
- Comprehensive knowledge of generally accepted accounting principles including internal control and audit requirements as well as legislation, regulations, practices and guidelines.
- Ability to manage and provide leadership to others.
- Effective verbal and written communication skills.
- Demonstrated analytical and problem solving skills.
- Ability to utilize a customer service approach to staff and clients.
- Demonstrated knowledge of collective agreements, applicable legislation and regulations.
- Thorough knowledge of information systems relevant to payroll including PeopleSoft.
- Ability to set priorities, manage own work activities and delegate tasks to achieve maximum efficiency.
- Understands the functional complexities of an integrated, multi-faceted Human Resource, Payroll and Benefits system.
- Uses broad knowledge and experience in human resources, payroll and benefits practices and related business processes.
- Has a good understanding of the time capture system.

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