Program Assistant, Trans Care Bc

6 months ago

Vancouver, Canada PHSA Full time

**Program Assistant, Trans Care BC**

***

PHSA Corporate

Vancouver, BC

In accordance with the Mission, Vision and Values, and strategic directions of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

The Program Assistant reports to a Director and serves as a vital linkage and communication source to keep the program/department informed and aligned to its priorities. The position is accountable for providing confidential administrative and secretarial support for a program/department, following administrative policies and procedures and organizes the day-to-day administrative operations to ensure accurate and timely delivery of administrative services. Coordinates the flow of information, maintains the integrity and confidentiality of all information which flows through, communicates internally and externally to respond to inquires and clarify details, coordinates appointments and meetings, attends and records management meetings, arranges travel and accommodation, coordinates meeting logistics, submits HR and Finance information, and maintains office equipment and supplies. Designs, creates and maintains correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; processes confidential and sensitive documents. The Program Assistant supports leadership in setting a positive, collaborative, efficient tone for the program/department.

**What you’ll do**
- Responds to verbal and written communication and liaises internally and externally to respond to, share information, clarify details, and ensure follow-up by relevant personnel on emergent issues. Discusses inquiries for information with a variety of internal and external contacts in order to obtain and disclose information. Effectively triages visitors, telephone calls, correspondence and incoming materials by screening and prioritizing for immediate attention, distributing as appropriate, taking and relaying messages, and directing visitors.
- Maintains a consistently updated and accurate meeting schedule for the program/department as required. Coordinates meetings ensuring well-defined and timely agendas, identification of and notification to interested parties, compilation of background information and supporting materials and preparation of packages/summary documents and meeting facilitation. Coordinates administrative meeting logistics and makes catering, travel and accommodation arrangements. Attends and acts as a recorder for confidential meetings such as management meetings and follows-up on action items and in-services as required.
- Authorizes expense reimbursements and invoices up to a pre-determined limit, and utilizes an expenditure tracking system to ensure expenditures and invoices are authorized and processed in a timely and accurate manner. Completes purchase requisitions/online purchasing and forwards for processing, and ensures invoices are authorized for payment and submitted for payment.. Ensures appropriate supplies and support materials are available and equipment is in working order. Coordinates and standardizes the implementation of technology (new and existing) within the program.
- Completes and submits eForms for designated Leaders; processes timekeeping for assigned staff; and liaises with Finance, Payroll and Human Resources as necessary.
- Initiates follow-up processes with staff and others. Resolves day-to-day problems as required, evaluates operating procedures, and advises management as necessary. Provides assistance on projects by collecting data requiring the evaluation and determination of available sources. Actively participates in team meetings and provides input to new policies, processes, quality improvement activities, and the development of strategies.

**What you bring**

**Qualifications**:

- A level of education, training and experience equivalent to Grade 12 plus graduation from a formal secretarial program plus three (3) years recent related experience.

Skills & Knowledge
- Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).

**What we bring**

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too - offering health, wellness, development programs to support you - at work and at home.
- Join one of BC’s largest employers with province-wide programs, services and operations - offering vast opportunities for growth, development, and r

  • Health Navigator, Trans Care Bc

    8 months ago

    Vancouver, Canada PHSA Full time

    **Health Navigator, Trans Care BC** Vancouver, BC **What you’ll do** - Provide brief supportive counselling and information services to trans and gender diverse individuals, their families, supports and to groups. Establish trust, confidentiality, credibility with community members, reviews referral information and case histories, interviews service...

  • Strategic Initiatives Lead

    6 months ago

    Vancouver, Canada PHSA Full time

    **Strategic** **Initiatives Lead, Trans Care BC** Vancouver, BC Trans Care BC works with its partners to set direction and provide leadership for trans health services across B.C., to ensure Two-Spirit, trans and gender diverse people of all ages get the care they need when and where they need it. Trans Care BC is a program of the Provincial Health...

  • Booking and Administrative Clerk

    6 months ago

    Vancouver, Canada PHSA Full time

    **Booking and Administrative Clerk, Trans Care BC** Trans Care BC Vancouver, BC Trans Care BC works with its partners to set direction and provide leadership for trans health services across B.C., to ensure Two-Spirit, trans and gender diverse people of all ages get the care they need when and where they need it. Trans Care BC is a program of the...

  • Booking and Administrative Clerk, Trans Care Bc

    6 months ago

    Vancouver, Canada PHSA Full time

    **Booking and Administrative Clerk, Trans Care BC** PHSA Corporate Vancouver, BC **What you’ll do** - Answer client calls, collect information, respond to general inquiries by providing current basic information about gender-affirming services and care provides, referring to established resources, releasing client information in accordance with policies...

  • Physician - Care Program - Bc Women's Hospital &

    6 months ago

    Vancouver, Canada BC Women's Hospital Full time

    Physician - CARE Program BC Women's Hospital & Health Centre Vancouver, British Columbia Regular Part Time BC Women's Hospital & Health Centre (BCW) is the only facility in British Columbia devoted primarily to the health of women, newborns and families. It provides a broad range of specialized women's health services that address the health needs of women...

  • Program Manager, Clinical Trials Bc

    8 months ago

    Vancouver, Canada Michael Smith Health Research BC Full time

    **Michael Smith Health Research BC** Michael Smith Health Research BC, funded by the Government of British Columbia, is BC’s health research agency. We strengthen the province’s health research system by supporting the people, institutions and activities that generate and use research-based knowledge to promote, restore and maintain the health of...

  • Team Clerk, Program Clerical

    6 months ago

    Vancouver, Canada BC Children's Hospital Full time

    Team Clerk, Program Clerical BC Children's Hospital and SunnyHill Health Centre Vancouver, BC What you'll do Provide clerical support to clinical team regarding patient care related processes, by performing duties such as gathering charts, requesting and receiving information from communities. Schedule and book clinical appointments for the teams. Send...

  • Caregiver (Health Care Assistant)

    6 months ago

    Vancouver, Canada Hero Home Care Full time

    Hero Home Care is looking for exceptional Caregivers (Health Care Assistants) to join our team of Heroes and help improve the lives of seniors in our community! As a Caregiver (all position titles are "Casual Caregiver") you will work one-on-one with seniors in their homes helping promote independence and allowing them the choice to live life on their own...

  • Health Care Assistant

    3 weeks ago

    Vancouver, Canada Hero Home Care Full time

    Hero Home Care is looking for exceptional Caregivers (Health Care Assistants) to join our team of Heroes and help improve the lives of seniors in our community! As a Caregiver (all position titles are "Casual Caregiver") you will work one-on-one with seniors in their homes helping promote independence and allowing them the choice to live life on their own...

  • Health Care Assistant

    6 months ago

    Vancouver, Canada Hero Home Care Full time

    Hero Home Care is looking for exceptional **Health Care Assistants **to join our team of Heroes and help improve the lives of seniors in our community! As a **Health Care Assistant** (**all position titles are "Casual Caregiver"**) you will work one-on-one with seniors in their homes helping promote independence and allowing them the choice to live life on...

  • Coordinator, Regional Cancer Care Program

    6 months ago

    Vancouver, Canada PHSA Full time

    **Coordinator, Regional Cancer Care Program** BC Cancer Vancouver, BC An exciting opportunity is now available at BC Cancer - Vancouver Centre to join the team as Coordinator for our Regional Cancer Care Program. This role covers a broad portfolio and includes leading and participating within a number of projects across the site such as, but not limited...

  • Program Assistant, Bc Cancer Operations

    7 months ago

    Vancouver, Canada PHSA Full time

    **Program Assistant, BC Cancer Operations** BC Cancer Vancouver, BC In accordance with the Mission, Vision and Values, and strategic directions of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all...

  • Psychologist, Intensive Care Unit

    1 week ago

    Vancouver, Canada BC Children's Hospital Full time

    Psychologist, Intensive Care Unit BC Children's Hospital Vancouver, BC What you'll do Plan and organize the provision of services for specified programs or patient group(s), in consultation with the Head of Psychology or designate and in collaboration with the Clinic/Program Manager/Director (if applicable). Participate in activities related to coordinating...

  • Psychologist, Outpatient Programs

    4 months ago

    Vancouver, Canada BC Children’s and Women’s Hospital & Health Centre Full time

    Psychologist, Outpatient Programs BC Children's and Women's Hospital & Health Centre Vancouver, BC What you'll do Plan and organize the provision of services for specified programs or patient group(s), in consultation with the Head of Psychology or designate and in collaboration with the Clinic/Program Manager/Director (if applicable). Participate in...

  • Unit Clerk, Acute Perinatal Program

    6 months ago

    Vancouver, Canada BC Women's Hospital Full time

    Unit Clerk, Acute Perinatal Program BC Women's Hospital & Health Centre Vancouver, BC The Unit Clerk performs a variety of clerical functions related to patient care and operation of the nursing unit. Duties include acting as a communication link for the Unit by transcribing and processing physician's orders, communicating with other departments and...

  • Program Assistant, Bc Cancer Operations

    2 months ago

    Vancouver, Canada PHSA Full time

    **Program Assistant, BC Cancer Operations** BC Cancer Vancouver, BC The Program Assistant reports to a director and serves as a vital linkage and communication source to keep the program/department informed and aligned to its priorities. The position is accountable for providing confidential administrative and secretarial support for a program/department,...

  • Program Assistant, Program/department Std

    6 months ago

    Vancouver, Canada BC Centre for Disease Control Full time

    Program Assistant, Program/Department Std, Population Health Promotion BC Centre for Disease Control Vancouver, BC Are you ready to make a difference? The BC Centre for Disease Control, a dynamic Provincial Health Services Authority program, seeks passionate individuals to join us in providing provincial and national leadership in disease surveillance,...

  • Social Worker I

    1 month ago

    Vancouver, Canada BC Children's Hospital Full time

    Social Worker I (BSW), Cleft Palate Program BC Children's Hospital Vancouver, BC What you'll do Conduct foundational social work assessments of patients and families by interviewing the patient and/or family, obtaining relevant information, gathering social data regarding the patient and/or family, and interpreting the data using a variety of assessment...

  • Program Coordinator, Screening Programs

    6 months ago

    Vancouver, Canada BC Cancer Full time

    Program Coordinator, Screening Programs BC Cancer Provincial, BC Reporting to the Hereditary Cancer Program and High-Risk Clinic Program Manager, the Program Coordinator contributes to the development, maintenance and advancement of this provincial cancer program. The Program Coordinator is actively involved in liaising with external stakeholders and...

  • Health Care Assistant

    4 months ago

    Vancouver, Canada Hero Home Care Full time

    Hero Home Care is looking for highly motivated **Health Care Assistants (HCAs) **to join our team of Heroes on a **Full Time basis **and help improve the lives of seniors in our community! We have full time, part time and casual positions available. As a Health Care Assistant, you will work one-on-one with seniors in their homes to help promote independence...