Administrative Officer 1

4 weeks ago

Winnipeg, Canada WRHA Community Health Services Full time

**Requisition ID**: 343798

**Position Number**: 20000209

**Posting End Date**: September 4, 2023

**City**: Winnipeg

**Site**: WRHA Community Health Services

**Department / Unit**: Mental Health Program

**Job Stream**: Non-Clinical

**Union**: EXEMPT-OT

**Anticipated Start Date**: 09/24/2023

**FTE**: 1.00

**Anticipated Shift**: Days

**Daily Hours Worked**: 7.75

**Annual Base Hours**: 1950

Grow your career in the Winnipeg Health Region Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

**Position Overview**:

- Under the guidance and leadership of the Manager, Facility and Support Services or Manager, the Administrative Officer is responsible for operational requirements and administrative staffing and resources in a community area or for centralized services. This position will oversee the efficient organization of administrative services at specific sites, including supervision of administrative support staff.

**Experience**:

- Minimum five (5) years recent, progressively responsible secretarial and administrative assistant experience required.
- Minimum five (5) years workload coordination experience for administrative staff required.
- Two (2) years supervisory experience including direct supervision and performance management required.
- Experience with SAP would be an asset.

**Education (Degree/Diploma/Certificate)**:

- Complete high school education, Manitoba standards, required.
- Business Administration diploma/certificate required.
- A combination of post secondary education and working experience may be considered.

**Certification/Licensure/Registration**:

- Not Applicable

**Qualifications and Skills**:

- Keyboarding speed of 50 wpm required.
- Proficiency in Microsoft Word, Excel, Outlook and PowerPoint required.
- Ability to compile statistical and financial management reports.
- Demonstrated ability to independently compose correspondence on behalf of the Manager, Facility and Support Services or Manager.
- Excellent command of the English language (both oral and written).
- Excellent communication skills, verbally and in writing. Ability to learn and adapt to new computerized programs.
- Demonstrated problem-solving skills.
- Ability to prioritize a large workload and independently complete a variety of administrative duties.
- Ability to establish and maintain good working relationships with all levels of staff, the general public and community health services agencies.
- Ability to maintain a high level of confidentiality.
- Demonstrated ability to effectively lead and contribute to a team environment.
- Ability to work in a fast paced environment and work effectively under pressure to meet deadlines.

**Physical Requirements**:

- Not Applicable

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

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