Field Placement Support Officer

3 months ago

Hamilton, Canada Mohawk College Full time

**Field Placement Support Officer (I/O: September 2024 - June 2026)** Status**: Initiatives & Opportunities: September 2024 - June 2026

**Hours**: Monday to Friday; 35 hours/week

**Home Campus**: Fennell (hybrid work arrangements available)

**Rate of Pay**: Payband G (Start Rate: $33.55 per hour)

**Posting Date**: September 4th, 2024

**Closing Date**: September 10th, 2024 at 7:00pm EST

Preference will be given to qualified employees within the Full Time Support Staff bargaining unit, Appendix D (in the role for 6 consecutive months) and RPT employees who have passed probation at Mohawk College.

We believe the rich diversity among our students and the communities we serve should be reflected within our workforce. As educators, we believe it is important to act and show leadership in advancing the principles of reconciliation, equity, diversity, and inclusion in our community.

Reporting to the Manager of Experiential Learning, the Field Placement Support Officer is the main point of contact regarding field placements for the McKeil School of Business, School of Creative Industries, Liberal Studies and Communication.

The incumbent provides administrative support and guidance to faculty, students, and employers related to field placements within the academic school. The incumbent functions as a principal resource for students, faculty and employers to consult with and provide direction regarding field placements related college policies and procedures.

The incumbent is responsible for maintaining relationships with community stakeholders that ensures the continuance of existing field placement opportunities and elicits new field placement opportunities.

This involves developing and maintaining effective field placement processes and procedures for all programs that the incumbent supports.

**What you’ll be doing**:
**Canvasing and Securing Student Field Placements**
- Establishes contact lists of potential placement employers.
- Actively job develops to create placement opportunities for students.
- Contacts employers to confirm specific requirements and availability for student placements.
- Meets regularly with faculty throughout the canvasing process.
- Posts placement opportunities for students using the college’s learning management system and experimental learning management system systems.
- Screens student resumes ensuring requirements are met for employers.
- Tracks student interview progress and placement offers.
- Coordinates placement selection process between employers and students.
- Matches students and employers.
- Confirms all dates relevant to placement with the student and employer.
- Prepares and sends employer and student placement confirmation letters.

**Supporting and Tracking Student Field Placements**
- Pulls reports to track employer and students' progression throughout the placement process.
- Generates, sends, and tracks placement documentation, acting as a liaison between General Counsel and external employers to revise legal documentation and respond to insurance inquiries.
- Assists students with experiential learning management system, troubleshooting technical errors and ensures students are completing all the required steps in the field placement process.
- Ensures and tracks completion of student insurance forms, following up as required.
- Compiles insurance statistics, as required for compliance reporting.
- Tracks placement completion requirements (including hours and evaluations) and follows up as required.
- Responds promptly and courteously to inquiries from students and employers regarding field placement completion.

**Field Placement Administrative Tasks**
- Explores efficiencies within the field placement process in collaboration with the Manager of Experiential Learning.
- Meets with internal field placement stakeholders to ensure all field placement forms and procedures are being followed.
- Responsible for ensuring field placement webpages and online forms are up-to-date. Coordinates the development of new placement web pages in collaboration with Marketing.
- Updates placement forms and revises existing forms and resources.
- Updates and tracks student field placements within the experiential learning system.
- Continually analyzes data and provides updates and recommendations to faculty, Operations Manager and Associate Deans regarding potential issues, such as a shortage of placement or miscommunication with students or employers.
- Implements mitigation strategies as required.

Other duties as assigned.

**What you’ll bring to the role**:

- 2 year diploma or equivalent in Office Administration; Business, or equivalent to support the program of study.
- Minimum of 2 years Experience supporting students in a post-secondary environment, preferably in an experiential learning capacity.
- Minimum of 2 years’ experience working with databases (ie. Experiential Learning Management Systems, Student Information Systems, Learning Management Systems)

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