Administrative Research Assistant

7 months ago

London, Canada Western University Full time

**About Western**:
**About Us**:
The Robarts Research Institute within the Schulich School of Medicine & Dentistry at Western University has made its mission to accelerate medical discovery. Through a powerful integration of basic and clinical research, we are driving major advances that impact on many of today's most devastating diseases.

**Responsibilities**:
The Administrative Research Assistant supports the administration of physical and electronic resources for the Faculty or Division or Department. The incumbent may be responsible for administering key requisitions, office assignments, room bookings, office furniture and moving, supply ordering, phone set up and changes, phone directory, internal mailing lists, mail and report distribution and website content maintenance. The Administrative Research Assistant supports the faculty member leading a project on brain health implementation and will play a crucial role in supporting the team by providing adminstrative assistance and conducting research tasks.

**Responsibilities**:

- Conduct research on a variety of brain health related topics
- Organize and maintain research materials, databases, and files
- Preparation of presentations
- Updates to Wikipedia, CCV online, CV and Biosketches
- Dictation transcription (manually or with online transcription services)
- Typing of manuscripts and uploading to various journal sites
- Maintaining and uploading of award nominations
- Conference registrations and travel arrangements
- Expense claim processing
- Membership, organization and journal reviews

**Qualifications**:
**Education**:

- Community College Diploma in an administrative field

**Experience**:

- 2 years of administrative experience in a professional office setting
- Proficiency in Microsoft Office Suite (Word, Excel, Powerpoint)

Skills, Abilities & Expertise:

- Knowledge of general office procedures including records management systems
- Communicate effectively with team members and stakeholders
- Ability to establish effective routines for excellent communication with all members of the team to maximize productivity
- Proven ability and natural inclination to interact with people in professional, respectful and diplomatic manner
- Self-motivated multi-tasker with strong organizational skills
- Positive, outgoing attitude with genuine customer service orientation
- Demonstrated ability to work independently, take initiative and follow through on work assignments
- Familiarity with University policies and procedures preferred
- Written and verbal communication skills to clearly express ideas in an objective manner, and adapt communication style to suit the situation and audience
- Customer service skills to understand customer needs and expectations, with a desire to deliver helpful and reliable service to the University community

**Why Western?**:
Consideration of applicants will include an assessment of previous performance, experience, and qualifications. Applicants should have oral communication skills in English.

**Western Values Diversity**:
Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.

**Please Note**:
We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

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