Fleet Coordinator

2 months ago

Vancouver, Canada HTEC Hydrogen Technology & Energy Corp Full time

HTEC Hydrogen Technology & Energy Corporation works across the clean hydrogen value chain, providing hydrogen energy solutions to enable the transportation sector’s transition to a low carbon future. Based in Vancouver, the company designs, builds, owns, and operates hydrogen fuel production, infrastructure, and supply solutions to support the deployment of hydrogen electric light-medium
- and heavy-duty transportation. Every day, we are delivering safe, reliable, convenient, sustainable, and low-cost hydrogen to customers and consumers, how, when, and where they need it.

**JOB PROFILE**

We are currently looking for a full-time **FLEET SERVICE COORDINATOR in Vancouver. **Reporting to the Director, Fleet Services, this operational role will primarily focus on vehicle procurement and leasing of fuel cell electric vehicles to fleet operators, coordination of maintenance activities, reporting to government funding organizations, and coordination of HTEC assets within larger hydrogen and fuel cell deployment programs. This role will be the primary contact with the fleet operators. As such, it requires exceptional organisational skills along with the ability to work independently and with stakeholders.

**KEY RESPONSIBILITIES**

**Coordination**
- Coordination of the HTEC owned vehicles sub-project within larger hydrogen and fuel cell programs that include hydrogen production, distribution, fueling and vehicle operations e.g. airport, seaport deployments
- Communications with other business units and departments within HTEC to ensure budgets, schedules and work plans are aligned
- Reporting to funding agencies

**Maintenance**
- Develop and manage an effective and efficient HTEC Hydrogen vehicles fleet maintenance, and repair service
- Coordination and contracting with service partners
- Coordination with vehicle OEM’s and systems integrators
- Coordination with technology suppliers
- Assist with ongoing process improvement for efficiency

**Purchasing & Leasing**
- Assist with vehicle procurement process including the drafting of RFI’s, RFP’s and supply agreements
- Support the Director Fleet Services in the development and implementation of a leasing plan for fleet operators
- Suggest/assist with new policies or procedures related to vehicle leasing within the organization
- Coordinate with the accounting department to arrange for payables and receivables related to the leasing service

**Compliance & Insurance**
- Ensure compliance with Transport Canada regulations
- Coordinate with insurance companies to file claims for damaged vehicles
- Ensure that all company vehicles are insured and registered
- Report vehicle accidents or other incidents involving company vehicles to insurance companies or legal departments as appropriate
- Set up routine vehicle service and maintenance, inspections, scheduling, and reporting
- Schedule driver training for ZEV vehicles with fleet operators

**Documentation & Technology**
- Oversee the fleet leasing documentation with the fleet operators
- Assist with the selection of Fleet leasing/maintenance software
- Oversee the fleet management various platforms to provide solid insight into vehicle and fleet performance (utility, cost per kilometer total cost trend and operating cost summary)
- Maintain a fleet database of all vehicles owned by the company, including their make and model, purchase date, current mileage, and any outstanding repairs that need to be made
- Oversee the fleet information availability and proper document storage (Invoices, work orders, receipts, photos, insurance, licensing)
- Maintain records of hydrogen fuel usage and mileage for each vehicle for leasing and billing purposes

**Communication**
- Work closely with fleet operators, drivers, mechanics to better identify/understand their needs
- Liaises with suppliers and external vendors to ensure HTEC fleet has appropriate supplies and equipment
- Interface with the fleet operators and fleet service providers as their main HTEC contact

**KEY REQUIREMENTS**

**Coordination/Purchasing/Leasing**
- Bachelor's degree (Business, Management, Supply Chain or related to)
- Industry related certifications preferred (National Association of Fleet Administrators NAFA)
- Proven experience as a coordinator within the Transportation Industry
- Familiarity with the clean energy sector
- Leadership skills: proven ability to plan, manage, work independently and with stakeholders
- Outstanding organizational, time management and problem-solving skills

**Compliance/Insurance**
- Working knowledge of Transport Canada Road Transportation regulations
- Working knowledge of Insurance registration and process

**Documentation/Technology**
- Proficient in Microsoft Office
- Eagerness to learn new software and systems

**Communication**
- Excellent verbal and negotiating skills
- Strong writing skills and attention to detail

HTEC offers a competitive compensation package, as well as a creative, cohesive work environmen

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