Facilities Assistant

2 weeks ago

Regina, Canada Saskatchewan Polytechnic Full time

**Competition Number**
- P15286**Posting Title**
- Facilities Assistant**Classification**
- Band 5**Location**
- Saskatchewan Polytechnic Regina Campus**Other Location(s)**
- Saskatchewan Polytechnic Regina Campus**Building**

**Other Building**

**Date Posted**
- 05/09/2024**Closing Date**
- 05/21/2024**JIQ #**
- 30226**Start Date**
- 07/02/2024**End Date**

**Open Until Filled**
- No**Ongoing**
- Yes**Category of work**
- Full Time**Bargaining Unit**
- Professional Services**Hours of Work**
- Regulated 36 hours (5/4 work pattern)**Salary Range**
- $1,695.23 bi-weekly to $2,026.27 bi-weekly**Temporary Market Stipend**

**Incumbent**

**Total Assigned days (AC) / Total Hours per biweekly pay**
- 72 hours in a bi-weekly period**Posting Status**
- Open- Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech’s strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.**Job Duties/Qualifications, Skills and Abilities(QSA)**:

- Job Duties**Job Duties**
- 1. Provide administrative and operational support to the manager, campus facilities, and facilities coordinator, ensure accurate attention to detail.
2. Operate computer-based room allocation system and schedule classroom assignments according to yearly timetables and ongoing requests.
3. Manage, with guidance from the Facilities Coordinator, parking and campus internal signage.
4. Establish collegial working relationships with Saskatchewan Polytechnic faculty, staff and students, as well as Ministry of Central Services staff and campus visitors.
5. Collect and compile information for the Regina Campus telephone directory, program schedule, etc.
6. In consultation with the Facilities Coordinator develop, direct and monitor move schedules.
7. Assist with planning and preparation of special events hosted by or through the manager, campus facilities.
8. Perform minute taking and transcribing at meetings, and distribute minutes to participants in a timely manner.
9. Classroom/meeting room/special event setup, which will include lifting and moving objects on a regular basis (furniture, desks, etc.).
10. Ability to travel off main campus to other campus training facilities to provide facilities related services.- QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE**Specific Accountabilities**

**Duties**

**Required Qualifications, Skills and Abilities (QSA)**
- 1. Grade 12 and a recognized office administration or business certificate or an equivalent combination of education, training and experience, which must include training and/or experience in minute taking.
2. Two years recent and relevant experience performing administrative and clerical work.
3. Training and/or experience at the intermediate level in the use of common software packages, ie MS Office Suite
4. Knowledge of common office procedures.
5. Effective interpersonal skills.
6. Effective communication skills (both oral and in writing).
7. Effective organizational skills.
8. Ability to work independently under generalized supervision.
9. Valid Driver’s License.
10. Demonstrates valuing diversity.**Desired QSA

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