Clerk 2 - Casual/on-call

3 weeks ago

Squamish, Canada District of Squamish Full time

The District of Squamish is located in the unceded traditional territory of the Skwxwú7mesh Úxwumixw (Squamish _
- Nation). We offer gratitude to the Skwxwú7mesh People who have lived on these lands since time immemorial. _

**External Job Posting**

**Position**:Clerk 2**

**Status**: Casual

**Work Area**: All departments

**Posting Date**: February 13, 2024

**Closing Date**: Open until filled

**GENERAL SUMMARY**

Under the close supervision of the Department Manager, the Clerk 2 provides a variety of clerical, administrative and

customer service support to departments throughout the District of Squamish.

**KEY DUTIES AND RESPONSIBILITIES**

**Customer Service**
- Contributes to the success of our team and creation of our thriving community, by fostering the District of Squamish

corporate values: Respect, Integrity, Connection and Progress.
- Follows the District of Squamish’s customer service guidelines to ensure the delivery of outstanding service.
- Receives and relays telephone or counter enquiries to the appropriate person and provides basic departmental

information.

**Clerical & Administrative Duties**
- Composes routine correspondence for completion by or signature of others.
- Performs data entry tasks and keyboards a variety of documents of various length and complexity, from dictation, pro

forma or direction.
- Copies, files, indexes, and distributes various documents.
- Maintains and files a variety of office records, including original documents for permanent safekeeping.
- Conducts basic telephone surveys and performs searches electronically and in hard copyfor records or data.
- Analyzes accounts to determine product costs and account breakdowns, including basic mathematical calculations.
- Takes and transcribes meeting and hearing minutes, distributes copies after adoption, and files original.
- Receives submissions from departments and public to prepare meeting agenda and photocopies and distributes

agenda packages.
- Schedules appointments and organizes meetings; sets-up and cleans-up the meeting room.
- Orders departmental supplies and contacts building maintenance contractors.
- May be required to coordinate office equipment maintenance, repair and operating reports.
- May be required to coordinate travel and accommodation for others.
- Participates in activities such as ordering supplies, organizing events and set up for functions that are assigned as

departmental responsibilities.

**REQUIRED KNOWLEDGE, SKILLS & ABILITIES
- General knowledge of local government and services provided.
- Sound knowledge of standard administrative procedures, practices and equipment within an office setting.
- Excellent interpersonal and communication skills with the ability to engage with a diverse range of individuals in a

professional manner.
- Advanced computer skills in Word, with minimum typing speed of 50 wpm and basic skills in computer spreadsheet,

database, and graphics programs.
- Good organizational skills with the ability to prioritize work and meet deadlines.
- Ability to take and transcribe minutes and summarize discussions.
- Ability to adapt to and effectively use office technologies, software, and electronic record-keeping systems.
- Ability to learn about the District’s internal operations and refer customers to the appropriate person/ department
- Ability to orient new staff to the position.

**REQUIRED TRAINING, EDUCATION AND EXPERIENCE**_- Bondable
- Grade 12
- May require the ability to obtain and maintain an RCMP Enhanced Security Clearance
- Three years’ experience as an Administrative Assistant;
**OR**
- Certificate of Business Administration and two years’ experience in an administrative capacity;***

**OR**
- An equivalent combination of education, training, and experience.**
**- This position does not require the RCMP Enhanced Security Clearance. _
- Enhanced Security Clearance is required at that time._

**Disclaimer**:
The above statements are intended to describe the general nature and level of work being performed by people

assigned to this position. This is a general list of responsibilities, duties and skills required of personnel so classified.

Other related duties may be assigned in keeping with the general nature of the position.***

change) will be scheduled between the hours of 8:00am - 5:00pm, Monday to Friday.

**Salary**:$33.48 per hour***

This is a Union position within the Collective Agreement of CUPE Local 2269 and the District of Squamish.

**Direct Your Application (Quoting Competition #) To: #24-17**

Human Resources

District of Squamish
- As an equitable and inclusive employer, we value diversity of people to best represent the community we serve and _
- provide excellent services to our citizens. We strive to attract and retain passionate and talented individuals of all _
- backgrounds, demographics, and life experiences. If you require any adjustments to enable participation at any stage of _
- applying._

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