Medical Legal Records Technician

4 weeks ago

Edmonton, Canada Government of Alberta Full time

**Job Information**:
Job Requisition ID: 38582

Ministry: Justice

Location: Edmonton
This competition could be used to fill all current or future vacancies within the Office of the Chief Medical Examiner in both locations Edmonton or Calgary.

Full or Part-Time: Full Time

Hours of Work: 36.25 hours per week

Regular/Temporary: Temporary Salaried, up to 12 months

Scope: Open Competition

Closing Date: February 14, 2023

Classification: Subsidiary 02B 3625 Administration 1

**About Us**:
The Ministry of Alberta Justice and Solicitor General helps ensure that all Albertans can live in safe and resilient communities while having access to a fair and innovative justice system. Working alongside its partners in law enforcement, family justice, health, the judiciary, criminal justice system and other stakeholders, the ministry has a direct or shared responsibility in all elements of the justice system in Alberta. To follow this link find out more about our department

The staff members of the Office of the Chief Medical Examiner are committed to the provision of high quality services to Albertans. Activities performed enable the Office to certify the cause and manner of death in accordance with the Fatalities Inquiries Act; provide forensic service, assist in educating Albertans in time of grief; and develop and maintain a center of excellence in forensic pathology and toxicology.

Information regarding the Office of the Chief Medical Examiner can be found by visiting our website at:
**Role**:
The Office of the Chief Medical Examiner is currently looking for two talented, organized and self-motivated individuals to join our diverse team as Medical Legal Records Technician in the Edmonton office and the Calgary office.

The Medical Legal Records Technician will be responsible for:

- Creating, compiling, maintaining and completing files related to sudden death investigations. The case files will contain graphic and sensitive information and photographs of deceased individuals.
- Liaising with various stakeholders, families and outside agencies
- Gathering and processing medicolegal and sociological data to assist in proper certification of the cause and manner of death
- Ensuring appropriate and timely release of confidential information in accordance with the Fatality Inquiries Act and FOIP
- Preparing reports for the OCME used by insurance companies, lawyers, physicians, next of kin and other stakeholders
- Assisting with reception coverage from time to time
- Speaking with stakeholders and next of kin on the phone and in person
- Sending out notification letters, reports to families and ensuring the proper next of kin is addressed on the letters
- Reviewing reports/forms/certificates for completeness and correctness
- Forwarding appropriate files to Fatality Review Board
- Corresponding with stakeholders to obtain outstanding information for case completion for expedient release of documents
- Ensuring records retention for archival/retrieval of files
- Producing computer error/incomplete data reports and ensuring files are quantitatively analyzed ensuring no documentation is missing.
- Processing invoices from vendors in regards to services provided to the office and receiving payments from the public for reports requested
- Processing transportation invoices and ensuring accuracy of the invoices for payment processing
- Assigning files for Peer Review
- Uploading image files into an electronic shared folder for Medical Examiners to access case file information
- Forwarding any appropriate requests to the Privacy and Access Officers when needed
- Assisting other units within the OCME with other tasks when needed
- Possess a strong attention to detail and a high degree of accuracy
- Be flexible and compassionate in dealing with challenging situations,
- Have exceptional time management and problem solving skills.
- Have excellent communication skills and tact, as they will be interacting with grieving next of kin, family members and a diverse group of stakeholders
- Be a team player and to be resourceful in completing day-to-day activities
- Have analytical skills and to be able to process invoices accurately for payment of services provided/received.
- Have strong knowledge of Microsoft Office and Windows

**Qualifications**:
A related two (2) year diploma in records management, library and information studies or information management with minimum of **three (3) years** related experience in a combination of records management, administration, data entry, document control and archiving and processing of documents is required.

**Equivalencies may be considered**:
Directly related education or experience will be considered on the basis of 1 year of education for 1 year of experience; or 1 year of experience for 1 year of education.

**Required**
- Please outline how your experience as it relates to the qualifications in detail in your cover letter. Applications without a cover letter will not be considered.

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