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Project Coordinator

1 month ago

Toronto, Canada SISTERING Full time

**Title**: Project Coordinator (WRAP)

**Term**:21 Hours/Week for 104 Weeks

**Location**: 962 Bloor St West

**Supervisor**: Executive Director

**Sistering **is a multi-service agency for at-risk, socially isolated women and trans people in Toronto who are homeless or precariously housed.** **Our harm reduction philosophy is a core element of all the work we do. We operate on a trauma-informed and relationship-based model. Our programs include a low-barrier 24/7 Drop In, Housing and Case Support, Harm Reduction, Peer Outreach, on-site Medical Clinic and Spun Studio social enterprise.

***:
We are seeking a dedicated Project Coordinator to oversee the implementation of our Wellness Recovery Action Planning (WRAP) and Mindfulness workshops.

As the Project Coordinator, you will play a pivotal role in our organization. You will demonstrate your commitment to enhancing resilience, wellness, and recovery among our participants and community members. You will be responsible for developing the Resilience Community Fund's initiative approved by the Ontario Trillium Foundation.

As part of our team, you will contribute to our mission by offering a safe meeting space and peer-led model for participants experiencing life challenges. This space allows them to explore new ideas around mental health, reflect on their own experiences, and build wellness tools that recognize their identified needs. Your role will involve peer-led training about the Wellness Recovery Action Plan, its structure, and key concepts. You will also play a crucial part in strengthening relations with community partners, collaborating, and designing a collective work plan toward the initiative goals. Your work will support our goal of providing programming from a low-barrier, client-centred, trauma-informed, harm-reduction and anti-oppressive perspective.

**RESPONSIBILITIES**:
As the Project Coordinator, you will be responsible for the successful execution of our mental health programs, with a focus on WRAP and Mindfulness workshops. Your duties will include:
**Partnership Implementation, Coordination and Reporting**
- Participant intake and registration: Manage the intake process for workshop participants, ensuring all necessary paperwork is completed accurately and efficiently.
- Work with community partners to ensure timely program design, development, work plan setup, and organizational capacity building at Sistering.
- Design, develop, and implement a training manual based on WRAP key concepts, its structure and WRAP ethics
- Ensure the implementation of ongoing data collection systems which generate information to be used in program evaluation, outcome evaluation, timely program reporting and funder reporting; this includes reports to funders, Board of Directors and Fundraising initiatives, as well as any ad hoc reports and partner correspondence
- Program evaluation: Oversee the evaluation process, including administering pre-and post-project surveys to measure quantitative outcomes and conducting participant interviews or small focus groups to gather qualitative feedback.
- Progress and Final Reports: Compile and maintain detailed records and supporting documents for all aspects of the project, including but not limited to financial records, invoices and proof of payment documents, payroll registers, and completion certificates.
- Preparing materials and resources: Coordinate the development and organization of materials and resources essential for WRAP sessions and workshops, ensuring they are comprehensive and accessible.
- Maintain the community partnership and develop ongoing open communication while coordinating the program's implementation
- Ensure timely funder reporting and attention to detail while rolling out the WRAP program
- Ensure the implementation of ongoing data collection systems that generate information for program evaluation, outcome evaluation, program reporting, and funder reporting; this includes timely reports to the funders in coordination with partner agencies

**Program Promotion, Outreach and Community Engagement**:

- Engaging volunteers and support services: Recruit, train, and manage volunteers to assist with workshop facilitation. Coordinate with childcare providers to offer support for participants with children and arrange language interpreters for non-English speaking attendees.
- Developing promotional materials and outreach: Work closely with the marketing team to develop promotional materials and execute ongoing outreach strategies to attract participants to the workshops.
- Conducting information sessions: Plan and conduct informative sessions to provide potential participants with a clear understanding of the benefits and objectives of the WRAP and Mindfulness workshops.
- Develop effective promotional and outreach activities to inform future participants who are members of diverse communities, underrepresented, and/or vulnerable populations
- Develop the promotion and outreach activities with par

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