Finance Administrator

2 weeks ago

Montréal, Canada McGill University Full time

Please refer to the

job aid for instructions on how to apply.

The Faculty of Medicine and Health Sciences’ finance, student affairs academic affairs and human resources activities are organized into Administrative Excellence Centers (AECs), which provide administrative services to our departments. Under the leadership of the Associate Director of Administration. In addition, under the leadership of the Director of Finance at the Faculty of Medicine and Health Sciences, there is a Financial Affairs team consisting of Finance Officers, Finance Administrators and Sr. Accounts Administrators. The Deanery team supports and collaborates with both Academic and AEC Administrative units.

Under the direction of the immediate supervisor, provides financial administrative and management support to AEC and Deanery Finance teams as per unit needs. As an integral member of the Deanery’s Financial Service Team (FST), the Financial Administrator Floater will support the unit/AEC Finance Teams with various transactions and tasks. The Financial Administrator will ensure compliance to all internal and external policies and regulations. The Financial Administrator will participate in ensuring a smooth functioning of the financial management of departments within the unit/AEC. For research grants, the Financial Administrator’s responsibilities are focused on post award management.

Position Summary:
(i) Perform and organize activities to support the daily operations of the unit by ensuring that accounting functions are carried out in accordance with established goals and objectives.

(ii) Implement administrative procedures or systems that are moderately complex in support of the faculty, department or unit’s operations and ensure activities meet or exceed established quality requirements.

(iii) Support the recording and reporting of the University’s financial position.

(iv) Administer funds in adherence to internal and external accounting policies and procedures and contract obligations.

(v) Assist or establish financial priorities by monitoring all financial transactions and resources.

(vi) Administer capital equipment and capital alteration budgets.

(viii) Summarize financial transactions in accordance with University policies and procedures.

(ix) Initiate and process a number of accounting activities such as opening accounts, journal entries, advances, requisitions, expense reports, petty cash, supplier invoices and procurement card purchases and check deposits.

(x) Monitor funds by reconciling expenses and deposits against the general ledger and resolve discrepancies.

(xi) Verify documents for completeness and compliance with government and private agencies' rules and regulations.

(xii) Prepare financial statements and invoices or billings to agencies, donors and other contributors. Reconcile common advance funds and ongoing receivables. Ensure compliance with external reporting guidelines and restrictions.

(xiii) Approve financial transactions in various McGill systems, including Minerva and Workday for fund availability, restrictions, and proper coding within established limits.

(xiv) Establish and foster effective working relationships by identifying needs and providing support in the delivery of services. Assess and resolve problems. When appropriate, inform supervisor and formulate recommendations.

(xv) Attend meetings.

Other Qualifying Skills and/or Abilities

Other information: Testing will be administered

Four days a week, work location required at 5858 Cote des Neiges. No parking available. On-site three days a week after the probation period (5 days a week on site during probation).

One day a week, work location at 3605 rue de la Montagne.

Minimum Education and Experience:

- DEC III Related Experience /
Hourly Salary:

(MUNACA Level G) $31.19 - $38.65
- Hours per Week:

- 33.75 (Full time)
Supervisor:

Finance Officer
Position End Date (If applicable):

2025-08-31
- Deadline to Apply:

- 2024-04-30
- ._

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