Assistant, Major Giving

3 days ago

Burnaby, Canada British Columbia Institute of Technology (BCIT) Full time

BCIT’s
- **Foundation **is currently seeking a regular, full-time
- **Assistant, Major Giving**. The Assistant, Major Giving provides administrative support to meet the Foundation’s goals and objectives. Responsibilities include: donor service, maintaining accurate donor records, assisting with the development of a variety of communications including proposals, donor agreements, reports and presentations; tracking priority projects and donor agreements; calendar support; and providing meeting and event support.**Duties & Responsibilities**

**DUTIES**
***
**AND**
***
**RESPONSIBILITIES***:

- Provides support in the development and implementation of major giving campaigns and stewardship activities.
- Provides administrative support to fundraising initiatives, such as the comprehensive campaign.
- Develops, edits and finalizes a variety of communications including proposals, donor agreements, presentations, reports and other printed/digital materials.
- Assists in providing high quality donor stewardship to all major gift donors through timely appreciation calls, cards, and follow-up to donor gifts and inquires.
- Tracks departmental priorities including donor agreements, campaign goals and initiatives, multi-year pledges and actions, bringing forward when necessary.
- Utilizes specialized fundraising software (Raiser’s Edge) to track major gift donors, prospects and contacts; pull queries and reports as required; record donor activity; update donor information; and compile donor briefs.
- Provides event and meeting support as required, including coordinating calendars, room bookings, catering, parking, and preparing materials.
- Provides support for prospect research activities including meeting support and development of profiles.
- Liaises with the Executive offices, boards, donors and prospects, alumni, industry partners, and internal stakeholders on behalf of the Executive Director and takes action as required.
- Arranges travel, accommodations, registration for conferences/seminars and relevant materials for members of the MG team.
- Provides administrative support, including acting as recording secretary on committees chaired by staff and volunteers as required.
- Assists in prioritizing projects and provides scheduling support for the MG team as required.
- Provides assistance and backup support to other administrative staff during absences or peak periods as required.
- Participates in Records Custodian training and remains current with record keeping practices, policies and procedures (both BCIT and FOIPOP).Undertakes related duties as assigned consistent with the job grade for this position.

**Qualifications**

**QUALIFICATIONS***:
**Definition**:

- The qualifications section for this position was developed using the approved job evaluation plan, agreed to between the BCGEU and BCIT. The qualifications represent the minimum qualifications required in the future (i.e. to be reflected in job postings) and do not reflect the incumbent’s existing qualifications.**Education**:

- Grade 12 plus additional 2-year specialized training in a full-time program from a post-secondary institution in business, communications, fundraising or related discipline.

**Experience**:

- Two years’ general experience plus two years’ recent experience in related role in a fundraising environment, preferably in a post-secondary setting.
- Experience working with a wide variety of stakeholders including volunteers, board members and donors.

**Software/Computer Application(s) and Expertise**:

- Proven experience using Raiser’s Edge relationship management software.

**Communication/Interpersonal Skills**:

- Exemplary organizational, communication (both verbal and written) and interpersonal skills.
- Proven ability to establish and maintain effective working relationships, contribute effectively to the team, and to work independently with mínimal supervision.
- Ability to maintain confidentiality and exercise considerable judgment, tact, and discretion with all sensitive and confidential information.
- Ability to exercise independent judgment and exemplary discretion in making sensitive decisions and recommendations on operational and external stakeholder matters.
- Demonstrated ability to identify problems, evaluate alternatives and make logical, reasoned decisions.
- Delivers exceptional customer service, displaying exceptional judgment in determining the nature and importance of inquiries and following up with appropriate action, resolving problems and answering questions as appropriate.

**Administrative Skills**:

- Knowledge of Revenue Canada Guidelines, FOIPOP (Freedom of Information and Protection of Privacy), and Records Management.
- Proven competency in word processing and ability to produce documentation and meeting minutes for internal and external clients with accurate keyboard skills of 50WPM.
- Ability to organize and prioritize workloads to meet established deadlines and keep several pro

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