Confidential Secretary

2 weeks ago

Toronto, Canada Michael Garron Hospital Full time

Overview

The Confidential Secretary is responsible for confidential typing, correspondence and reports to the Ministry of Health, internal and external stakeholders related to the needs of management, OPSEU / Para-Medical and Medical staff of the Mental Health Service. Facilitates and maintains a secured centralized confidential filing system in relation to charts for the Mental Health Services. Responsible for ensuring current up-to-date master copies of manuals and policies for the Mental Health Service. The incumbent provides retrieval/search service on particular policies as required.

Education
- Ontario Secondary School Diploma.
- Administrative or Secretarial diploma preferred.
- Medical/Psychiatry terminology an asset.
- Courses in Mental Health an asset.

**Qualifications**:

- Minimum of 3 years related work experience, 2 years of which are in Mental Health.
- Demonstrates knowledge and skill in facilitation and organization of information, secretarial activities.
- Demonstrated ability to manage/schedule confidential data and files.
- Excellent computer and working knowledge of word-processing, preferably Microsoft Word, Excel, PM Launch, PowerPoint.
- Strong knowledge base of medical and psychiatric terminology.
- Excellent communication skills (written and verbal).
- Excellent ability in maintaining, collating information and filing in a timely, confidential manner in relation to patient charts and hospital records.
- Ability to work independently, is self-directed, flexible and creative.
- Tactful, resourceful, pleasant with positive regard for others, able to work collaboratively.
- Ability to type/process memos, letters, requests, minutes, reports and other related material.
- Excellent interpersonal, communication and organization skills.
- Ability to work independently under pressure.
- Excellent work and attendance record required.
- All employees of Michael Garron Hospital (MGH), a division of Toronto East Health Network (TEHN) [formerly Toronto East General Hospital (TEGH)] agree to work within the legislated practices of the Occupational Health and Safety Act of Ontario.
- All employees of MGH are responsible to contribute to a transparent culture of patient and staff safety by adhering to and abiding by patient and staff safety policies and procedures set by MGH.
- All employees are accountable for protecting the psychological health and safety of themselves and their co-workers through adherence to MGH's policies and practices.

Vaccines (COVID-19 and others) are a requirement of thejob unless you have an exemption pursuant to the Ontario Human Rights Code.

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