Office Assistant

**ANISHINABEK NATION**:

- “To give a voice to the vision of the Anishinabek Nation and to preserve_
- Anishinaabe Bimaadziwin while advancing our goal of Nationhood.”_

**EMPLOYMENT OPPORTUNITY**

**ANISHINABEK EDUCATIONAL INSTITUTE (AEI)**

**Office Assistant**
**LOCATION**: AEI Munsee Delaware Nation Satellite Office

Full Time Position with Benefits

(after successfully completing 3 months of employment)

**Salary Range: $48,176 to $54,599**

The **Office Assistant **is responsible for providing administrative support to the Campus Manager, Program Development Coordinator and Promotion and Recruitment Coordinator/Officer with the day-to-day operations of the Anishinabek Educational Institute. The Office Assistant provides efficient and effective planning and preparation of various management led meetings and functions, as well as assisting with the development of internal and external communications. The Office Assistant supports the Campus Manager through a variety of tasks related to organizational operations and communications, with a high degree of quality, professionalism and judgement.

**QUALIFICATIONS**:

- Diploma or Certificate in Office Administration, Business Administration or Office Management; AND
- Two years’ experience in an administration/office field preferably in a post-secondary field; OR
- A minimum of 5 years of demonstrated, relevant work experience, skills and training;
- Working knowledge of postsecondary institute administrative processes is considered an asset;
- Experience working in an Indigenous Institute is an asset;
- Demonstrated experience with Microsoft Office; and
- Valid Ontario driver’s license and be insurable.

**REQUIRED SKILLS**:

- Understanding of Anishinabek Nation communities and culture;
- Ability to understand and speak Anishinaabemowin or willingness to learn;
- Excellent data entry skills;
- Excellent written and oral communication skills;
- Ability to multitask and prioritize tasks;
- Excellent time management skills;
- Strong attention to detail;
- Adherence to policies and procedures;
- Excellent interpersonal, leadership and problem-solving skills;
- Exhibit professional attitudes and behavior;
- Work as part of a team and independently;
- Possess good organizational and interpersonal skills; and
- Highly skilled in Microsoft software programs: Word, Excel, PowerPoint, Outlook.

**RESPONSIBILITIES**:

- Supporting the Campus Manager in their day to day duties;
- Responsible for preparing, drafting, reviewing and distributing various office documents including internal/external memos, expense claims, cheque requisitions, purchase order requisitions, contracts, instructor time sheets and reports received from Campus Manager;
- Assisting with the coordination of the AEI Alumni Association between AEI Campuses;
- Coordinating and overseeing all arrangements for AEI management and site staff meetings;
- Overseeing the invigilation and completion of Student Services and Graduate/Exit Surveys;
- Assisting with the preparation of workshop/meeting kits, arranging and coordinating meeting facilities and travel as directed;
- Responsible for responding to general program inquiries to ensure appropriate and timely follow up;
- Maintaining knowledge of current office policies; and
- Other duties as assigned.

**APPLICATIONS MUST INCLUDE THE FOLLOWING**:

- Cover Letter;
- Resume;
- Three employment references;
- Identify whether the applicant has been previously employed by the Anishinabek Nation (formerly Union of

Ontario Indians). Note that the organization will conduct a reference check with the previous employee’s immediate supervisor;
- Identify whether the applicant is a member of one of the 39 Anishinabek First Nations. Qualified applicants of Indigenous ancestry will be given preference in accordance with s. 16(1) of the _Canadian Human Rights Act“; _
and

**Applications must be received no later than 4:30pm on Monday, September 18, 2023.**

**Applications are to be submitted to**:
**Human Resources Department**

For inquiries regarding this position, please contact:
**Frank Cooper, Munsee Campus Manage**r

**Miigwech to all applicants for their interest, however, only those who qualify for an interview will be contacted.**

Pay: $48,176.00-$54,599.00 per year

**Benefits**:

- Dental care
- Vision care

Ability to commute/relocate:

- Muncey, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- DCS / DEC (preferred)

Work Location: In person