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Archives Technician

4 weeks ago

Hamilton, Canada McMaster University Full time

**Schedule**
9:00 to 5:00, Monday to Friday

**Education Level**
Bachelor's degree in a relevant field, and 2 year Community College diploma in Library and Information Technology, including at least one course in archives or special collections.

**Career Level**
Experienced

**Archives Technician**

Health Sciences Library

(JD#: JD01429)

At McMaster University, our people are our most valuable asset. We strive to attract, develop, and retain talented faculty and staff, and to foster inclusive excellence which values the strengths, perspectives, and contributions of each individual. McMaster’s profile and stature have evolved to one of the Top 70 Universities in the World and recognition as Canada’s Most Research Intense University. McMaster is recognized as one of the top employers in the Hamilton/Niagara region and has been recognized as one of Canada’s Top Diversity employers.

McMaster University is principally sited on an attractive campus in west Hamilton, adjacent to residential neighbourhoods and the Royal Botanical Gardens’ Cootes Paradise wetland and trails. It is possible to live within easy walking or cycling distance of the campus, with easy pedestrian-safe transportation on the nearby rail trail.

Located within the Faculty of Health Sciences, the Health Sciences Library has played a central role in supporting health research and promoting student learning for more than 50 years. Our commitment to lifelong and interdisciplinary learning has allowed us to build one of the most sought-after learning and collaboration spaces on campus. Established in 1974, the Library’s Health Sciences Archives holds over 300 metres of records documenting the fascinating history of the health sciences in Hamilton over the past two centuries. Our collection contains information on a diverse range of topics including: the history of public health and medicine in Canada, the evolution of medical education, hospital architecture, the development of midwifery and nursing education, healthcare during wartime, the treatment of disease, and, developments in women’s and children’s healthcare. This rich collection is widely sought after by researchers around the world.

**Job Summary**: Reporting to the HSL Archivist, the Archives Technician will be responsible for supporting a full range of archival functions, including accessioning new acquisitions, arranging and describing records, digital preservation activities, digitization, reference support, records retrieval and re-shelving, supplies maintenance, fulfilling copy orders, exhibition curation, supervision of student workers, and other administrative tasks.

**Purpose and Key Functions**:

- Receive and accession new acquisitions according to internal procedures.
- Maintain physical control over archives storage by entering accurate storage locations in the archives database, determining where new acquisitions should be shelved, and coordinating the retrieval and re-shelving of archives and other material in the archives collections.
- Conduct the physical processing of archival collections including, but not limited to, re-housing materials and sorting and listing files.
- Make appraisal for selection recommendations to the supervisor regarding the retention value of records within a collection and whether to keep, destroy, or return to donor.
- In consultation with supervisor, arrange archives into comprehensive series that are intelligible to researchers and follow archival principles and theories.
- Conduct research to discover information about unidentified archival records and develop an understanding of the historical context for collections.
- Synthesize information from a variety of reliable resources to write administrative histories and biographical sketches.
- Write archival descriptions according to standardized formats and ensure their availability in electronic form.
- Digitize archival material in various formats and maintain metadata in accordance with internal procedures.
- Identify sensitive material and consult with supervisor regarding restrictions.
- Remain current with new rules and processes for archival descriptions and practices.
- Conduct web and database searches for archival material.
- Receive and resolve complaints regarding archival services. Escalate complaints to supervisor when necessary.
- Follow standard procedures to assist patrons in difficult situations by referring them to Security Services.
- Responsible for unlocking and opening the archives’ spaces, for monitoring while researchers are present to prevent accidental damage, vandalism, and theft of archival collections, and ensuring all patrons have exited the space prior to locking.
- Fulfill photocopying and digitization requests from researchers and coordinate their delivery
- Document reference interactions according to internal procedures.
- Train, supervise, and direct the work of work-study student employees, including monitoring the progress and quali

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