Account Application Coordinator

3 weeks ago


Maxville, Canada MacEwen Petroleum Inc. Full time

**OVERVIEW**:
The Account Application Clerk is responsible for the posting and balancing of all incoming payments to the proper customer accounts on a daily basis. This individual identifies and resolves payment discrepancies and contacts customers as required.

**RESPONSIBILITIES**:
The main duties of this role will include but are not limited to the following:

- Daily preparation, posting and reconciliation of all daily deposits from various sources; including cheques and electronic deposits through Lockbox payments.
- Responsible for maintaining the direct deposit inbox for customer remittance notices.
- Posting appropriate adjustments, reversal of adjustments and transfers between accounts upon request.
- Responsible for maintaining the archiving of payment remittance notices.
- Responsible for logging and reporting of returned items.
- Responsible for processing pre-authorized payments and credit card files.
- Acts as liaison between the Treasury and the Accounts Receivable Departments.
- Assists the Credit Specialists with calls and collections when required.
- Maintains professional integrity and demonstrates exceptional customer service when discussing account information with customers and divisional offices.

**SKILLS AND EXPERIENCE**:

- Post-secondary education in accounting or finance.
- 2+ years’ experience in a customer service/clerical role is required.
- High degree of proficiency in the use of Microsoft suite of software.
- Exceptional attention to detail and problem solving skills.
- Exceptional communications skills, both verbal, written and on the telephone.
- Ability to multi-task, juggle competing deadlines and multiple priorities.
- Experience with ADDs and PDI software is an asset, though not essential.

**WHY JOIN THE MACEWEN TEAM?**
- Learn and collaborate with the best in the industry.
- Supportive colleagues and leaders who are passionate about providing exceptional service.
- Competitive compensation package.
- 3 weeks vacation to start.
- Complete benefits program including health, medical, dental, and life insurance.
- RRSP plan with Company match from day one.
- “The perks” include employee gym membership reimbursement, discounts on motor fuels at our service stations, and purchases of equipment and heating oil.**OUR CORE VALUES**:
It is important to us that when you consider a new opportunity, you understand a little about the company, its history, and its values. It is important to us that our values fit with yours, then everyone wins. Our Core Values are the cornerstone of who we are as a company, and what we value. We hope that our Core Values speak to you and what you value.
- **Customers First** - We exist, first and foremost to serve our customers. They must be at the heart of all the decisions we make.
- **Long-Term Focused** - We value long-term success over short-term gains.
- **Respect Each Other** - Each person with whom we work, communicate, and do business is valued and treated with dignity and respect.
- **Do The Right Thing** - We stand by our word and do what's right.
- **Own It** - We are encouraged to be entrepreneurial and make decisions as if the business were our own.
- **Ever Evolving** - We embrace positive change and always seek to improve.

MacEwen is a Canadian-owned and operated fuel and convenience provider that has successfully built and sustained customer relationships in Ontario and Quebec for over 47 years.

MacEwen is recognized as one of Canada's leading independent petroleum and convenience store companies with over 150 retail locations, 14 Divisional Offices and two distribution centres with identified brands such as Quickie, County Line, Jutzi, MacEwen and Esso.

The Company's continuing success is based on each one of our 315 employees living our core values. First and foremost is our commitment to taking care of our customers.

Please notify Human Resources if you wish to receive this job posting in a different format or if you require any other accommodations during the recruitment process.

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.



  • Maxville, Ontario, Canada MacEwen Petroleum Inc. Full time

    OVERVIEW:The Account Application Clerk is responsible for the posting and balancing of all incoming payments to the proper customer accounts on a daily basis. This individual identifies and resolves payment discrepancies and contacts customers as required.RESPONSIBILITIES:The main duties of this role will include but are not limited to the following:Daily...

  • Accounts Coordinator

    2 weeks ago


    Maxville, Canada Maxville Manor Full time

    **About us** Maxville Manor is a medium business in Maxville, ON. Our goal is to provide quality care to the people we serve. Maxville Manor is a 122-bed long-term care home located in Maxville, Ontario which is only 30 minutes east of Ottawa or 30 minutes north of Cornwall; currently seeking a casual cook to join our Maxville Manor Team. We recently...


  • Maxville, Canada MacEwen Petroleum Inc. MPI Full time

    **OVERVIEW**: Reporting to the Manager, Accounting Services, the Accounts Payable Coordinator, Retail Operations will work collaboratively with the Retail Finance Team to efficiently oversee and manage accounts payable processes. This entails effectively coordinating and administering accounts payable, ensuring that all financial transactions are accurately...


  • Maxville, Canada MacEwen Petroleum Inc. Full time

    **Role Summary**: **Overview of the Role**: This role reports to the Controller, Retail Operations. The Accounts Payable Coordinator, Retail Operations is to work with the retail finance team to effectively coordinate and administer accounts payable and cash reconciliation ensuring that all financial transactions are accurately recorded and reported to...


  • Maxville, Canada MacEwen Petroleum Inc. MPI Full time

    **OVERVIEW**: This is a hybrid work position. **RESPONSIBILITIES**: **General Accounts Payable Functions**: - Process invoices: sort, obtain approval for payment, match, code and allocate payment accordingly. - Research discrepancies or missing documentation to ensure invoices are paid in a timely manner. - Enter and upload invoices and expenses into...


  • Maxville, Canada MacEwen Petroleum Inc. Full time

    **Main Responsibilities**: - **General Accounts Payable Functions**: - Process invoices: sort, obtain approval for payment, match, code and allocate payment accordingly. - Research discrepancies or missing documentation to ensure invoices are paid in a timely manner. - Enter and upload invoices and expenses into accounting software. - Establish new vendors...


  • Maxville, Ontario, Canada MacEwen Petroleum Inc. Full time

    Main Responsibilities:- General Accounts Payable Functions: Process invoices: sort, obtain approval for payment, match, code and allocate payment accordingly. Research discrepancies or missing documentation to ensure invoices are paid in a timely manner. Enter and upload invoices and expenses into accounting software. Establish new vendors in the accounting...

  • Finance Coordinator

    4 weeks ago


    Maxville, Canada Maxville Manor Full time

    **About us** Maxville Manor is a 122-bed long-term care home located in Maxville, Ontario (30 minutes east of Ottawa or 30 minutes north of Cornwall). Our goal is to provide quality care to the people we serve. In a recent survey, staff staff noted that they love working at the Manor because the residents are well taken care of, the staff are welcoming,...

  • Financial Coordinator

    2 months ago


    Maxville, Canada Cedar Ridge Designs Inc. Full time

    Cedar Ridge Designs is a growing residential and commercial cabinet maker. Customer satisfaction is at the heart of all that we do and much of our work is referrals from existing clients. In all our relationships, we value honesty, respect and courtesy. In developing our business, we are looking for team members who enjoy serving others and who are committed...


  • Maxville, Ontario, Canada Cedar Ridge Designs Inc. Full time

    Cedar Ridge Designs is a growing residential and commercial cabinet maker. Customer satisfaction is at the heart of all that we do and much of our work is referrals from existing clients. In all our relationships, we value honesty, respect and courtesy. In developing our business, we are looking for team members who enjoy serving others and who are committed...


  • Maxville, Canada MacEwen Petroleum Inc. Full time

    **Overview** Reporting to the Accounting Manager, Inventory Control, the Inventory Coordinator is responsible for monitoring, safeguarding, and validating MacEwen Petroleum’s inventory including retail, card locks, bulk plants, trucks, lubricants, Home Heat divisions and garage inventory. **Responsibilities** - Oversees the reconciliation of inventory...


  • Maxville, Canada MacEwen Petroleum Inc. Full time

    **Summary of the Role**: Working in collaboration with the Construction Site Development Manager, the Construction Manager, Project Manager, site operators, and Municipal and Provincial Representatives, the role of the Construction Project Coordinator is to coordinate the construction and assigned renovation projects, and regulatory and incentive...


  • Maxville, Canada MacEwen Petroleum Inc. Full time

    The Credit Administrator is responsible for performing a variety of Credit and Administrative duties within the Credit Department. They provide frontline service and support with communication into the Credit Department, in a timely manner. Additionally, they will maintain a small portfolio of accounts. The Credit Administrator is required to: - Maintain a...


  • Maxville, Canada MacEwen Petroleum Inc. MPI Full time

    **OVERVIEW**: The Credit Administrator is responsible for performing a variety of Credit and Administrative duties within the Credit Department. They provide frontline service and support with communication with the Credit Department, in a timely manner. Additionally, they will maintain a small portfolio of accounts. The Credit Administrator is required...


  • Maxville, Canada MacEwen Petroleum Inc. Full time

    **OVERVIEW**: Reporting to the Accounting Manager, Inventory & Billing, the Inventory & Billing Coordinator is responsible for the billing of product deliveries, whilst monitoring, safeguarding, and validating MacEwen Petroleum’s inventory including retail, card locks, bulk plants, trucks, lubricants, Home Heat divisions and garage...


  • Maxville, Canada Cedar Ridge Designs & Custom Cabinetry Full time

    Cedar Ridge Designs is a growing residential and commercial cabinet maker. Customer satisfaction is at the heart of all that we do and much of our work is referrals from existing clients. In all our relationships, we value honesty, respect and courtesy. In developing our business, we are looking for team members who enjoy serving others and who are committed...


  • Maxville, Canada MacEwen Petroleum Inc. Full time

    **OVERVIEW**: The role of the Credit and Collections Manager is to manage the activities of the credit department. This position will report directly to the Director of Finance. This is a hybrid position, with two days available to work from home. **RESPONSIBILITIES**: - Manage the credit granting process including establishing appropriate limits for new...


  • Maxville, Canada MacEwen Petroleum Inc. Full time

    **OVERVIEW**: Based at the Company's Head Office in Maxville, the focus of this role is to provide exceptional customer service, in person and on the telephone, and to work with the Dispatcher to coordinate deliveries and dispatch drivers and trucks. Additionally, the Customer Service Representative (CSR) processes payments, generates invoices for customers,...


  • Maxville, Canada MacEwen Petroleum Inc. Full time

    **OVERVIEW**: Based at the Company's Head Office in Maxville, the focus of this role is to provide exceptional customer service, in person and on the telephone, and to work with the Dispatcher to coordinate deliveries and dispatch drivers and trucks. Additionally, the Customer Service Representative (CSR) processes payments, generates invoices for customers,...


  • Maxville, Canada MacEwen Petroleum Inc. Full time

    **OVERVIEW**: Based at the Company's Head Office in Maxville, the focus of this role is to provide exceptional customer service, in person and on the telephone, and to work with the Dispatcher to coordinate deliveries and dispatch drivers and trucks. Additionally, the Customer Service Representative (CSR) processes payments, generates invoices for customers,...