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Mandated Housing Coordinator

3 months ago

Vancouver, Canada UBC Full time

Staff - Non Union

Job Category
M&P - AAPS

Job Profile
AAPS Salaried - Administration, Level A

Job Title
Mandated Housing Coordinator

Department
Postgraduate Support | Medical Postgraduate | Faculty of Medicine

Compensation Range
$5,622.33 - $8,081.00 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date
May 3, 2024

**Note**: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Description Summary
The UBC Faculty of Medicine, through its Office of Postgraduate Medical Education (PGME), provides postgraduate medical training in 74 Royal College and 2 Family Medicine training programs. The programs span multiple training sites and are distributed to clinical academic campuses and affiliated regional centers across the province. To accommodate the government funded increase in MD undergraduate graduates, the PGME program has been increasing the number of residents accepted into its programs. Since 2003 the number of residents has grown from 700 to more than 1450 in 2024.

In support of residents completing distributed training across the Province, PGME has arranged for leased housing units at training sites throughout the province for residents' use during mandated rotations that are located at a distance from their home program location. As the PGME program has grown and become more distributed throughout the province, the demand for housing has significantly increased. The Mandated Housing Coordinator is responsible for administering and overseeing all mandated resident housing across British Columbia in accordance with PGME policies and procedure, and in compliance with the Residents Collective Agreement. This role is responsible for maintaining and managing a large number of ongoing rental agreements, as well as arranging for temporary housing and approving housing reimbursement requests as required.

Organizational Status

This position reports directly to the Resident Agreement Manager on a day-to-day basis, while exercising independent action in liaison with internal and external partners. This position will also receive direction from the Senior Manager, Learner Support, PGME. This position deals with sensitive, restricted, and confidential matters.

Work Performed

Manages and oversees the PGME Mandated Housing resident allocation process including creating and maintaining a complex housing allocation schedule to ensure the efficient and effective use of housing resources. Determines housing allocations and informs PGME Programs and medical residents of housing allocation decisions. Coordinates changes and updates throughout the year.
Develops and implements PGME housing policies and procedures, whilst ensuring compliance to these policies and procedures and exercising judgment in overseeing this process;
Reviews and implements quality improvement initiatives to the Mandated Housing resident allocation process and other aspects of the Housing portfolio
Provides first-level advice and information to residents, PGME Programs, and landlords/property managers on all aspects of PGME mandated housing policies and procedures.
Manages and responds to challenging housing situations and resolving complex issues as they arise and determines appropriate solutions.
Determines the number of annual rental tenancy agreements needed and provides recommendations to PGME Senior Leadership. Conducts research for appropriate rental options, and coordinates additional housing when required. Ensures Resident Housing fulfills the requirements outlined by the Collective Agreement between Health Employers Association of BC (HEABC) and Resident Doctors of BC.
Negotiates and prepares all rental tenancy agreements on behalf of PGME totaling over $1,500,000 annually. This includes advising on rental agreements renewals as required, and ensuring appropriate addendums such as cleaning and key pickup.
Establishes and maintains productive relationships with internal and multiple external stakeholders due to the complex and large nature of the Housing Portfolio. Identifying oppo