Manager, Administrative Compliance

3 weeks ago

Montréal, Canada McGill University Full time

Please refer to the

job aid for instructions on how to apply.

Position Summary:
Reporting to the Senior Director, Strategy and Governance, the Manager, Administrative Compliance is responsible for providing senior-level analysis, guidance, planning, advice, and implementation of administrative compliance activities in the Administration and Finance sector. This includes the oversight, coordination and ongoing evaluation of the performance of activities that reduce risks of non-compliance, and the preparation of a compliance program. Provides senior-level direction, advice and support on adherence with internal and external policy and regulatory requirements by developing administrative standards and planning tools to ensure that applicable approval and reporting requirements are met. Will be responsible for guiding, advising on and coordinating contributions of various units towards internal and external requirements.

Primary Responsibilities:

- Provides high-level analyses and advice to the Vice-Principal, Administration and Finance and the Senior Director, Strategy and Governance in the preparation of their interactions with government entities, including the ministries of higher education, finance, culture, and the _Société québécoise des infrastructures_, regarding projects and other dossiers in the Administration and Finance sector, requiring specific knowledge (financial, regulatory, legal, etc.) of applicable policies and regulations. Manages interactions upon request;
- Provides senior strategic advice and guidance to the Office and its reporting units on internal and external administrative compliance requirements as they relate to the activities of the Administration and Finance sector;
- Plans, develops, monitors, revises and implements the Administration and Finance sector’s administrative compliance prograM/Framework and initiatives, ensuring that they align with external legislative/ regulatory requirements as they may evolve;
- Analyzes, interprets, and maintains awareness/understanding of external legislation/regulation and changes thereto as they relate to the Administration and Finance sector’s activities, including those required by university policy and relate to the Office’s governance stewardship role; establishes prompt and effective communication methods to key stakeholders;
- Plans, oversees and supports approval processes for various projects and initiatives within the Administration and Finance sector, by developing standards and practices that meet all internal and external administrative compliance requirements;
- Identify areas of compliance weakness and develop related risk mitigation strategies;
- Provides the Vice-Principal, Administration and Finance and the Senior Director with recommendations and solutions to address any administrative compliance-related issues and facilitates their resolution with prompt action;
- Ensures that all internal and external reporting requirements are met, therefore mitigating the risk of non-compliance with internal or external legislative/regulatory requirements;
- Oversees and documents the Administration and Finance sector’s administrative compliance program, planning processes, standards and efforts;
- Leads the coordination of various inputs from reporting units by liaising with staff at all levels in making their respective contribution to the process, reviews documentation received, advises on content and ensures accuracy and attention to detail;
- Prepare briefings, reports and recommendations for various stakeholders, including the Vice-Principal;
- Develops and maintains strong working relationships with internal and external collaborators;
- Represents the Office at various internal and external meetings;
- Undertake ad hoc projects as needed.

Other Qualifying Skills and/or Abilities

Undergraduate degree in law preferred. Specific knowledge and interest in compliance and regulatory requirements in the University sector an asset. Ability to interpret and advise on applicable legislation, regulation and policy. A committed and self-motivated critical thinker with the ability to organize, prioritize, multi-task, identify and achieve objectives and meet deadlines. Ability to communicate with all levels of staff in an effective and respectful manner. Works autonomously with mínimal supervision and as a member of a professional team. Ability to mobilize resources required to achieve results and empower others to achieve common goals. Adaptable and flexible in the face of evolving priorities and proactive in finding solutions to respond to evolving needs. Ability to work in a fast-paced environment. Fluently bilingual, English and French, spoken and written. Excellent communication skills.
- Minimum Education and Experience:

- Bachelor's Degree 5 Years Related Experience /
Annual Salary:

(MPEX Grade 07) $82,150.00 - $102,690.00 - $123,230.00
- Hours per Week:

- 33.75 (Full time)
Supervisor:

Sr Director Strat & Gover

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