Loto/ptw Technical Administrator

2 weeks ago

Ottawa, Canada SNC-Lavalin Full time

**Why join us?**
- TransitNEXT is a wholly owned subsidiary of SNC-Lavalin. As the sole proponent in the TransitNEXT team, SNC-Lavalin is awarded the design, build, finance and maintenance of the new extension, and will also assume responsibility for the long-term maintenance of the existing Trillium Line._
- Join TransitNEXT and become part of The Trillium Line Extension project, expanding and enhancing transit services in Ottawa._

As part of the Trillium project based in Ottawa, we are seeking a LOTO/PTW Technical Administrator to join our team. The incumbent will provide and coordinate administrative support to the Permit to Work Manager and Isolation Authorities to ensure accuracy, quality and integrity of information.

**How will you contribute to the team?**
- Support the activities assigned by the LOTO/PTW Manager and Permitting team.
- Provision of daily general administrative duties and assistance.
- Preparation of weekly and monthly reports for the team.
- Provision of document control including sorting, scanning, filing, archiving and retrieval of documents in accordance with project document indexing and filing system.
- Manage and distribute project related documentation to relevant parties.
- Assist in the planning and booking of meetings, conferences, and workshops.
- Attend meetings as required; coordinate minute taking and distribution to identified stakeholders.
- Devise and maintain efficient office systems and procedures.
- Management of the Permit to Work Office stationery requirements including ordering, stock take and receipt and storage of goods.
- Coordination of master Permit archiving including management of Archive Register and labelling and ordering archive boxes.
- Archiving expired master Permits and recording in Permit Database.
- Labelling isolation locks in accordance with sequential numbering system and record in Lock Register.
- Maintain lock box key cabinets including stock management of Permit books, isolation hardware, printer consumables, isolation locks and lock boxes.
- Manage stock levels of safety tags, printer consumables and Permit forms.
- Scanning, filing and general ad hoc duties as required by the LOTO/PTW Manager.

**What will you contribute?**
- Minimum 5-7 years previous experience in a related administrative role supporting Permit to Work and Lock-Out-Tag-Out teams in a construction or related project environment
- High level communication skills - written and verbal English literacy.
- Management of Outlook diary ensuring coordination of meeting for assigned management representative/s.
- Proficient user of MS Office (database, reporting and spreadsheet development, etc.), and other safety software programs.
- Exceptional time-management and organizational/prioritizing skills.
- Coordinating meetings, minutes taking and distribution of minutes to identified stakeholders.
- Excellent customer service orientation and a warm, professional manner.
- Demonstrated initiative and a proactive approach to work.
- Ability to exercise the absolute discretion and sound judgment in varied contexts and under pressure.
- Service and results oriented.
- Able to work under pressure and meet targets and deadlines.
- Flexibility and willingness to work as part of a team.

**What we offer at SNC-Lavalin?**

At SNC-Lavalin, you will enjoy good compensation, a safe and healthy work environment:

- Opportunity to work on various projects of various sizes.
- Competitive salary.
- Motivational financial package & flexible benefits.
- Employee Assistance Program (EAP).
- Learning and Development programs, training, career opportunities.
- ****_
- The masculine gender is used only to simplify the wording._

Appropriate accommodations will be provided upon request throughout the recruitment and hiring process as required by Company policy and the Accessibility for Ontarians with Disabilities Act (AODA).

Successful applicants will be notified about SNC-Lavalin’s accommodation policies at the time the employment offer is extended, and the information will be shared with new personnel during the onboarding process.

At SNC-Lavalin, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.

SNC-Lavalin cares about your privacy. SNC-Lavalin and other subsidiary or affiliated companies of SNC-Lavalin (referred to throughout as “SNC-Lavalin”) are committed to protecting your privacy. Please consult our Privacy Notice on our Careers site to know more about how we collect, use and transfer your Personal Data.

By submitting your personal information to SNC-Lavalin, you confirm that you have read and accept our Privacy Notice.

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