Catered Event

2 weeks ago

Calgary, Canada Heritage Park Historical Village Full time

**Join the Heritage Park Team**:
**Posted February 3, 2023**:
**Job Summary**:
Under the direction of the Catered Event & Sales Manager, the Catered Event and Sales Assistant takes primary lead on site tours for potential clients, assists with the day to day operations of the Catered Events & Sales office and provides support to the Banquet Services department as required.

**Duties and Responsibilities**:

- Conducts venue site tours as assigned;
- Understands and accurately communicates Heritage Park guidelines and policies;
- Prepares correspondence with high degree of accuracy;
- Maintains filing systems for completed catered event sheets, industry references and information and collateral marketing materials;
- Assists with event payment collection;
- Attends weekly Event Planning meeting and records minutes;
- Assists with interdepartmental communication of catered event information in terms of distribution of change orders and event recaps;
- Assists with data collection for specialized reports as directed;
- Working with the Sales Specialist, creates, schedules, and provides digital media content related to the promotion and showcasing of catered events;
- Conducts scheduled photo escorts for wedding clients as required;
- Assists Banquet Services as a server and with office administration as required; and other duties as assigned.

**Education and Experience**:

- Some post-secondary training and/or experience in the Hospitality and Tourism sector is preferable;
- Experience with digital media content creation, scheduling, and posting is considered an asset.

**Skills**:

- Strong organizational skills and attention to detail are essential;
- Good communication skills and having an outgoing personality are necessary when interacting with a variety of potential clients;
- Solid customer service values are also required.

**Special Clothing and Equipment**:

- The position requires suitable attire to work in a professional, business casual work environment;
- Appropriate footwear for extensive walking throughout the Park will be provided by the employee;
- A Banquet Services uniform will be issued by the Park and costume guidelines must be followed when in costume.

**Special Working Conditions**:

- The position entails a lot of walking and working in multiple locations depending on specific assigned duties

**Hours of Work**:

- 7 hour shifts, typically Tuesday to Saturday;
- Total number of hours per week will not exceed 44 hours;
- Some evenings, particularly on Saturdays, will be required.

**How to Apply**:
We thank all applicants for their interest, however, only those considered for an interview will be contacted. No phone calls, please.

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