Secretary

**Location**:

- Windsor, ON

**Posting #**:

- 023-21742

**Position name**:

- Secretary

**Available Spots**:

- 1

**Bargaining Unit**:

- IBEW-Office and Clerical

**Department**:

- Problem Gambling Services

**Assignment**:
**Status**:

- Temporary Part-time

**Shift**:

- Days & Afternoons

**Posted Date**:

- 2023-02-01

**Deadline**:

- 2023-02-08

**Position Summary**:
Responsible to the Manager, Addiction Services, the Secretary is responsible for a range of clerical duties associated with the daily functioning of the office. The duties include typing, filing, photocopying, faxing, reception, appointment scheduling, referrals, record keeping, (including statistics), report writing/submission, payroll processing, employee scheduling, mail handling, ensuring confidentiality of all client related files and other duties as assigned. Knowledge of UNIFOR and OPSEU collective agreements is an asset. The Secretary complies with the Occupational Health and Safety Standards for the hospital and is proactive in promoting a safe work environment.

**Qualifications**:
Demonstrated ability to handle and prioritize multiple projects, objectives and deadlines.
Pleasant, courteous and professional phone manner.
Demonstrated excellence in interpersonal and communication skills.
Demonstrated knowledge of general office procedures.
Demonstrated ability in problem solving and creative thinking.
Demonstrated ability to perform Dictaphone transcription.
Demonstrated knowledge of hospital organization and environment is an asset.
Demonstrated excellence in working knowledge of English grammar, spelling and punctuation.
Demonstrated commitment to maintaining/enhancing competence through participation in appropriate continuing education activities.
Excellent organizational abilities and initiative.
General good health and a level of fitness appropriate for the demands of the position.
Demonstrates a commitment to participate in Quality Improvement Initiatives/Programs

**Education and/or Certification**:
Completion of a minimum of 2 years of Community College Office Administration; diploma required
Minimum of 2 year experience in a clerical position-required
Keyboarding, typing speed, minimum 40wpm-required (will be tested)
Intermediate to advanced computer skills required. Ability to utilize a full Microsoft Office software system including; Word, Excel (will be tested).

FOR EXTERNAL APPLICANTS ONLY: As a condition of employment, you are required to submit proof of COVID-19 vaccination to the Hospital’s Occupational Health and Safety department.