Book Keeper

The Bookkeeper & HR Coordinator is responsible for managing the financial records of the spa, ensuring the smooth operation of payroll, benefits, and employee records, as well as supporting various HR tasks. This position requires strong attention to detail, the ability to handle confidential information, and a passion for ensuring both financial and human resources processes are executed efficiently.

**Key Responsibilities:Bookkeeping**:

- Maintain accurate and up-to-date financial records, including general ledger, accounts payable, accounts receivable, and bank reconciliations.
- Process and track daily transactions, including sales, expenses, and vendor invoices.
- Prepare and submit monthly financial reports for management review.
- Manage payroll processing, ensuring timely and accurate payment to employees.
- Ensure compliance with tax and financial regulations (including VAT, income tax, and any other local taxes).
- Prepare financial statements, including income statements, balance sheets, and cash flow reports.
- Assist in annual budget planning and financial forecasting.
- Work with external accountants or auditors as needed.

**Human Resources**:

- Maintain employee records, ensuring they are complete, up-to-date, and compliant with legal requirements.
- Manage recruitment and onboarding of new employees, including conducting interviews and preparing job offers.
- Track and manage employee attendance, leave, and vacation balances.
- Assist in the development and enforcement of HR policies and procedures.
- Handle employee relations issues and work with management to resolve conflicts or concerns.
- Coordinate and administer employee benefits programs (e.g., health insurance, retirement plans).
- Assist with performance reviews and employee development programs.
- Ensure compliance with local labor laws and regulations.

**Other Responsibilities**:

- Assist in scheduling and coordinating staff shifts to meet business needs.
- Maintain a professional and welcoming environment for all staff and visitors.
- Provide administrative support to the Spa Manager or Owner as needed.

**Qualifications**:

- Proven experience as a bookkeeper or in a similar role, preferably in a spa, wellness, or hospitality setting.
- Strong knowledge of accounting software (e.g., QuickBooks, Xero, or similar).
- Experience with payroll systems and HR administration.
- Solid understanding of financial regulations, tax laws, and best practices.
- Knowledge of HR processes, including recruitment, employee relations, and benefits management.
- Exceptional organizational skills with attention to detail and the ability to multitask effectively.
- Excellent communication and interpersonal skills.
- Ability to handle sensitive and confidential information.
- Proficiency in Microsoft Office Suite (Excel, Word, etc.).
- Relevant qualifications in accounting, finance, or human resources (e.g., degree, certificate) are a plus.

**Job Types**: Full-time, Part-time

**Benefits**:

- Language training provided

Work Location: In person