Property Manager

3 weeks ago

Vaughan, Canada Affordable Property Management Inc. Full time

**Affordable Property Management** is seeking a **full-time Property Manager **to work at a Non-Profit Housing Corporation in Woodbridge (Islington and Steeles). This position reports to the Senior Property Manager and it requires the ability to speak and write fluently **in both English and Italian.**

**Position Description**: The Property Manager is responsible for all functions required in performing the management services outlined in the management contract including overall coordination and administration of on-site office.

**Responsibilities**:

- All administration relating to the Corporation including filing, reception, typing or correspondence and general office work including ordering of supplies.
- Prepare monthly management reports for Board meetings, identifying all activities and functions of the Corporation within the past month or period.
- Prepare Board meeting packages including agenda, meeting minutes, management report, financial report and any correspondence to be sent to the Board one week prior to Board meetings.
- Attend all Board meetings and special meetings, and prepare and distribute minutes of all meetings.
- Supervise staff (superintendent, cleaner and contract staff), coordinate schedules, and submit payroll information.
- Manage building maintenance with Superintendent, coordinate tender process, provide work orders, maintain inventory, prepare purchase orders and ensure delivery of supplies and equipment is as ordered, correspond with trades and suppliers, maintain and inspect emergency life safety systems.
- Deal with tenant complaints and consider resolution or action required to resolve.
- Ensure regular payment of rent by tenants and collect delinquent accounts through counseling, collection procedures, and legal action.
- Market vacant units, coordinate tenants moves including unit inspections, repairs and rent collection.
- Maintain waiting lists for units in conjunction with the Rent Café/Housing Access Centralized Waiting List for rent-geared-to-income units.
- Verify and review the tenant’s annual income verification form when there are any changes to a subsidized tenant’s household or income.
- Calculate subsidized rents for the rent-geared-to-income tenants and make adjustments to annual rents as required.
- Assist the Senior Property Manager with preparation of the Annual Operating Budget as required under the Non-Profit program.
- Prepare year-end files and the Annual Information Return Package for the audit.
- Code and forward invoices to the Accounting Department for processing.
- Maintain financial records for the Corporation in a state acceptable to the Service Manager and the Corporation’s auditor.
- Organize and coordinate social events for the tenants.
- All other duties as assigned.

**Qualifications**:

- Must have excellent written and verbal communication skills **in both English and Italian.**:

- Must have experience working in office administration or secretarial support.
- Must have advanced computer knowledge in Microsoft Office and other relevant software.
- Experience working in property management, preferably in a non-profit setting.
- Strong interpersonal and customer service skills.
- Self-starter who is able to work independently and as part of the Property Management team.

This posting will remain open until the position is filled. Please note that only qualified applicants will be contacted for an interview.

**Salary**: $40,000.00-$43,000.00 per year

Schedule:

- Monday to Friday

Work Location: One location

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