Purchasing Support Coordinator

3 weeks ago

Edmonton, Canada Johnson Controls Full time

**Job Details**

**Primary Focus**

The Purchasing Support Coordinator is part of the Operations group and is responsible to provide full admin support to the Purchasing teams. Updating purchase orders, including pricing and lead times using order acknowledgments provided by vendors. Expedite purchase orders, ensuring on-time delivery. Understand production run rates and be able to delay shipments if delivery cadence exceeds production. Work with the materials team to regularly close out and resolve older open orders. This includes issues such as quantity discrepancies, paperwork errors and incorrect parts. This position would coordinate returns as needed with vendors. This position also works closely with accounting to correct and investigate any pricing issues. The ability to remain organized and work with all departments at the same time is critical to success in this role.

**Specific Accountabilities**
- Updating purchase orders including pricing and lead times using order acknowledgments provided by vendors.
- Expedite purchase orders to ensure on-time delivery.
- Understand production run rates and be able to delay shipments if delivery cadence exceeds production.
- Work with the materials team to regularly close out and resolve older open orders.
- Communicate with vendors for Proof of Delivery (POD) and check with the Receiving group on the delivery status.
- Work with vendors to return products as needed, obtaining RMAs for incorrect shipments or excess/overstock.
- Work with accounting, materials, procurement and receiving to resolve Invoice issues due to quantity, pricing, or other issues.
- Using the order acknowledgements to help the database administrator maintain part integrity.
- Requires significant independence on standard assignments and assists senior staff in more complex work.
- Interaction with production and operations personnel both verbal and written.
- Communication is primarily internal to the assigned work team and external to the various suppliers.

**Contacts**
- Communication is primarily internal to the assigned work team and external to the various suppliers.

**Working Conditions**
- Office environment
- Occasional travel to other local Silent-Aire locations, that may require Personal Protective Equipment (PPE).

**Knowledge, Skills & Abilities**
- High School Diploma or equivalent
- Office experience is a plus
- Intermediate to Advanced Excel
- Full Time 40 hours
- Able to work from home or combination of office and work from home during the COVID pandemic.
- Aptitude and communications skills related to developing and maintaining effective working relationships.
- Excellent verbal and written communication.
- Able to form and maintain professional working relationships with both inside and outside vendors.
- Able to handle fast-paced environment.

**Reporting Relationships**
- Day-to-Day: Team Leads
- Overall Position: Director of Global Procurement

**Canada Diversity Statement**

Information obtained from the questions below will allow Johnson Controls to track the diversity of our applicants, employee training opportunities, promotions and employee retention in order to identify and remove barriers to employment and advancement. With your consent, you may also be contacted by the employment equity officer to get your opinions about Employment Equity (EE) Programs.

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**Your response to the self-identification questionnaire below is voluntary. It is however mandatory to answer the questions, even if you choose not to provide the information.**

The responses that you provide on this form will be confidentially retained for statistical purposes.

This survey is available in alternative formats. Please do not hesitate to request.

**Persons with disabilities **are those that have a long-term or recurring physical, mental, sensory, psychiatric or learning impairment and who consider themselves to be disadvantaged in employment by reason of that impairment, or believe that an employer or potential employer is likely to consider them to be disadvantaged in employment by reason of that impairment. This also includes persons whose functional limitations owing to their impairment have been accommodated in their current job or workplace.

**An Aboriginal person **is a North American Indian, Métis, or Inuit and/or a Treaty Indian or a Registered Indian and/or member of an Indian Band/First Nation.

**Members of visible minorities **are persons, other than Aboriginal peoples, who are non-Caucasian in race or non-white in colour, regardless of birthplace.

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