Procurement Specialist

7 months ago

Barrie, Canada Royal Victoria Regional Health Centre Full time

**Job Description**:
Reporting to the Manager of Procurement and Business Development, the Procurement Specialist is responsible for internal procurement support for RVH. You will facilitate the coordination of procurement activities involving MMC ensuring adherence to internal policies and the BPS Directive. You will utilize a collaborative process with all clinical departments as well as external vendors to ensure maximum value for RVH and sourced through proper purchasing practices.

**Education**:

- Secondary School Diploma
- Post-Secondary Diploma in a related field or Supply Chain Management Diploma or HSCN Certificate, considered an asset

**Experience**:
I. Related experience within a Healthcare environment

Competencies:

- Strong understanding of the supply chain process
- Proficient with computer requisitioning and reporting systems
- Proven ability to prioritize and achieve multiple objectives within set time frames
- Demonstrated ability to make quick assessments to effectively problem solve and establish priorities in a fast-paced environment
- Advanced computer literacy (Microsoft office suite - Excel)
- Superior written and verbal communication skills
- Critical thinking, strategic thinking, and ability to effectively problem solve
- Exceptional organizational, analytical and planning skills
- Self-motivated to work independently while demonstrating the ability to work effectively in a team
- Strong interpersonal skills with experience in customer relationship

management
- Demonstrates RVH Values, abides by RVH’s Code of Conduct and is committed to fostering a healthy and positive work environment

Ability to work with all levels of the organization.

**Responsibilities**:

- Providing support to internal end users/requisitioners on the MMC Customer Portal, e-requisition portal, cheque requisitions, employee reimbursements and business forms.
- Complete e-requisitions for RVH capital and small equipment purchases.
- Reviews planned orders, creates requisitions for purchased items, and manages approval process ensuring proper internal purchasing and approval policies have been adhered to.
- Enters approved e-requisitions and purchase orders into the MMC system.
- Facilitate the receiving process for all Pharmacy purchases into the receiving system.
- Facilitate credit card purchases, as required.
- Attend meetings with end users, approvers and discuss process issues/support.
- Facilitate process for reconciling invoice discrepancies.
- Communication with vendor representatives.
- Running reports for open orders, needs receipt, discrepant invoice report, blanket order report, and usage reports for departments.
- Facilitate process for selling or disposal of broken/end of life equipment for RVH.
- Facilitate thermometer exchange program as well as maintaining inventory levels.
- Manage vendor sign in, along with Privacy Policy and Code of Conduct sign offs. Ensure vendors are signing in and out when entering RVH.
- Tracks order acknowledgement, prepares and communicates shortage and backlog reports, and provides visibility of potential interruptions to internal customers.
- Ensures orders adhere to supplier agreements and contracts; reports non-conformances.
- Works directly with RVH Finance and Logistics departments to resolve receiving and invoicing discrepancies.
- Identifies opportunities and implements actions to achieve efficiencies.
- Contributes to consolidation, reduction and rationalization of purchases.

Exhibits the core values of Royal Victoria Regional Health Centre: Work Together, Respect All, Think Big, Own It, Care

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