Billing/ Po Coordinator

1 month ago

Calgary, Canada Western Energy Services Corp. Full time

**Position Summary**
The Billing/ PO Coordinator is located in the Calgary office, reporting to the Assistant Controller, but supports all locations. This position is mainly responsible for the customer billing process, including daily billing, reconciliation of third party charges and invoice portal uploads. The Billing Coordinator liaises frequently with field operations personnel, the credit and collections department and other members of the finance team, and requires an understanding of customers’ third party portals and the revenue month-end process. Other duties will include meeting month end deadlines, assisting with month end reconciliations, handling customer queries, and ad hoc reporting.
The Billing/ PO Coordinator is energetic, polished, professional and independent, with excellent interpersonal skills. This person must be highly organized, with excellent time management skills and strong attention to detail.
**Essential Duties and Responsibilities**
- Review proper approval of all invoices
- Reconcile third party billing with the appropriate third party expense
- Reconcile intercompany revenue accounts
- Address queries from branch managers, and other field personnel
- Handle customer inquiries
- Research invoicing issues such as general ledger coding, pricing disputes and misapplied payments
- Organize and maintain customer invoice files
- Assist in month end activities, such as the revenue accrual and revenue by customer reports
- Verify the accuracy, completeness and consistency of accounting information
- Prepare reports and maintain records and files
- Communicate effectively with customers, vendors and coworkers
- Work closely with operations personnel in a support role
- Demonstrate a personal commitment to Quality, Health, Safety and the Environment
- Demonstrate an ongoing commitment to high quality products, services and customer satisfaction
- Enforce and adhere to all Western Energy Services Corp. policies and procedures, including all QHSE standards and policies
- Assist accounting personnel as required
- Assist with other related duties as assigned
- Supports the full Purchase Order entry process, as needed

**Specific Knowledge, Skills and Abilities**
- 3-5 years related experience
- Ability to work independently
- Understands the “big picture” yet hands-on attention to detail to deliver quality results
- Ability to work in a fast paced environment
- Must possess excellent communication and problem solving skills
- Excellent organizational, time management and interpersonal skills are required
- Customer billing experience is required
- Strong Microsoft Office (Excel, Word, Outlook) knowledge is required
- An understanding of the accounting cycle would be an asset
- Experience in the oilfield services industry is an asset
- Proficiency with Microsoft Dynamics GP is preferred, but not required
- Secondary accounting training would be an asset
- Punctual work habits

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