Logistics Coordinator

6 months ago

Hamilton, Canada Collective Arts Brewing Full time

**A typical day as a Logistics Coordinator includes**:

- Coordinate transportation, warehousing, and distribution activities to ensure timely delivery of goods to customers and distribution points
- Manipulating and controlling systemic inventory movements and invoicing within our system
- Supporting needs of sales teams across North American and International markets
- Collaborate with cross functional teams including Sales, Production, and Procurement to forecast demand, plan shipments, and allocate resources effectively
- Providing best in class customer service to North American and International distribution partners, internal and external customers
- Develop and maintain strong relationships with carriers, freight forwarders, and third-party logistics providers to negotiate favorable terms and ensure service level agreements are met
- Stay updated on regulatory requirements and compliance standards related to the transportation and distribution of alcoholic and non-alcoholic beverages, both domestically and internationally.
- Provide timely and accurate reporting on key logistics KPIs, including on-time delivery rates, inventory turnover, and transportation costs
- Analyze transportation costs, performance metrics, and other relevant data to identify opportunities for cost savings and process improvements
- Participating in regular production and forecasting meetings to stay abreast of release dates, product availability and package dates
- Providing ancillary support to Marketing, Accounting and RMA departments
- Monitoring and reporting on depletion of inventory with key distributors

**How your time will be organized**:

- **Assist Sales teams 50%**: Support the North American and International sales team by processing POs and invoices, scheduling carriers for inventory movements/sales, building out and maintaining a carrier roster, ensuring orders arrive Full Order On Time (FOOT), and appropriate documentation is provided to customers and 3PLs for traceability
- **Weekly/monthly meetings (Forecasting) _10%_**: Prepare and participate in forecasting meetings that pertain to Procurement and Domestic Sales, as they relate to Logistics
- **Inventory management and Invoicing _15%_**: Maintain inventory locations to ensure it matches internal WMS. Approve invoices on a weekly basis.
- **Customs and Brokerage management _5%_**: Coordinate with In-bound and Out-bound customs brokers on all cross-border shipments.
- **Special Projects 20_%_**: As required. Examples: Cost-benefit analysis reports, SOP production, 3PL relationship management, etc.
- 2-3 year’s experience in logistics coordination, inventory management, or supply chain.
- Strong problem-solving skills and ability to multi-task, prioritise, and manage time effectively
- Strong Microsoft Office skills, especially Excel
- Advanced interpersonal skills and emotional intelligence
- Strong understanding of customer service fundamentals
- Commitment to building effective internal relationships with all stakeholders (i.e. Order Fulfilment, Marketing, Operations, Finance, Senior Management)
- Excellent verbal and written communications skills
- BA/BS degree or equivalent is preferred
- Familiarity with accounting programs/invoicing is an asset
- Experience within the brewing industry is an asset

Collective Arts is a grassroots brewery founded on creativity and community. We fuse the creativity of craft beverages with the inspired talents of emerging artists and musicians from around the world. As Collective Arts grows, so do the roles and responsibilities of our team members. We look for all new hires to match our culture of creativity, flexibility and motivation. When we hire you at Collective Arts Brewing, we hire for the future. With unlimited career opportunities, Collective Arts invests in ensuring our teams are always challenged, constantly learning from each other, and are creatively contributing to our next big idea. So, if you are energized by the idea of making a real difference as part of a winning team, we want to hear from you.

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