Construction Operations Administrator

7 months ago

Greater Toronto Area, Canada Clearway Full time

At Clearway we are committed to every project. We pride ourselves on a keen work ethic and more importantly, the talent and skill of our people. In fact, the Clearway Staff is the reason why so many organizations turn to us for the most complex construction assignments. That is how we’ve evolved from a sewer and watermain contractor, to one of Canada’s most reputable construction companies with as many capabilities as there are needs.

Clearway has been operating for more than 50 years, specializing in sewers and watermains, transportation, dry utilities, shoring, road reconstruction, bridges, concrete forming, marine, environmental remediation and treatment plants / pumping stations.

If you are looking to work for a growing company who values the contribution of its employees and you demonstrate creativity, ingenuity, initiative and a high-level commitment then we are the company for you. We offer challenging and rewarding career opportunities, with room to grow, learn and excel.

**Summary**:
Reporting directly to the Administration Supervisor, the **Operations Administrator** is responsible for completing various administrative functions for both projects and corporate related matters while working closely with the operations, field and accounting teams. This role requires an interest/passion for construction while serving as a support to senior management. A confident team player with good communication and organizational skills, the Operations Administrator is an integral part of the operations team.

**Location**: Clearway's Head Office - Maple, ON.**

**Hours of Operation**:8:00 am to 5:00 pm (EST)**

**Essential Duties & Responsibilities**:

- Data entry/transfer, reports, document control, coordination with project team, liaison between field and head office.
- Formatting of various spreadsheets and workbooks as required by project teams
- Assisting in Monthly invoicing process and preparing payment packages for clients
- Writing formal Standard Operating Procedures relating to the operations department
- Assist with training and onboarding for new employees
- Creating onboarding packages/presentations for new employees (Field and Office Staff)
- Administrative project set up and all related systems
- Assisting with monthly reporting as needed for senior management
- Retrieve and catalogue all engineering standards, acts and regulations for municipal and provincial clientele
- Creating Purchase orders for projects as needed, including vendor set up process and other procurement related matters as needed
- Document control and internal audits
- Annual updates for Labour (Unions) and Equipment (Ministry of Transportation)
- Creating, distributing and keeping up to date forms and templates used by the operations team

**Job Requirements**:

- Post-Secondary Education/College Diploma preferred
- Proficient knowledge and use of Microsoft Word, Excel, Access, Adobe
- Proficient in the English language (written and oral) with strong inter-personal and communication skills
- Strong planning and organizational skills with the ability to multi-task and prioritize
- Ability to meet and adhere to deadlines and work under strict time constraints
- Be self-motivated and driven with strong problem solving skills
- Administrative experience considered an asset (construction related preferred)
- Must be legally eligible to work in Canada - no work permit sponsorship is available for this position

**Benefits**:

- Competitive Salary with annual cost of living increases
- Annual Bonus Program
- Group RRSP with 100% Matching
- 100% Company Paid Benefits
- Extended Health Care
- Dental Care
- Vision Care
- Disability Insurance
- Vacation & Personal Days, plus Paid Holiday Shutdown
- Parental Leave Top-up Program
- Employee Assistance Program (EAP)
- Life Insurance
- Wellness Programs
- Free On-site Parking
- Casual Dress

**AODA**:

- Please, no agencies_

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