Assistant Controller

1 month ago

Toronto, Canada Archdiocese of Toronto Full time

Employment Opportunity

ASSISTANT CONTROLLER

Accounting & Finance Department

1155 Yonge St Toronto, ON M4T 1W2

Full time (35 hours per week) - Temporary 16-month Contract

Level 15: $100,000 - $118,000 commensurate with experience

Overview:
The Accounting & Finance Department is seeking a full time temporary Assistant Controller to oversee the accounting system at the Chancery Office; to prepare budgets, financial reports, government returns and filings; to lead the audit processes for five Archdiocesan entities; to drive process and system enhancements; and to undertake financial reviews and special projects as may be requested by the Controller. The Assistant Controller leads an accounting team of eight.

This position is a temporary 16-month contract from November 4, 2024 to February 27, 2026.

**Responsibilities**:

- Ensure the integrity of the accounting system by reviewing and approving journal postings to the GL.
- Prepare for external audits, including: provision of draft financial statements, schedules and confirmation letters to the Controller and external auditors; generation of the audit schedules; account reconciliations, analysis & reports; timely response to queries and requests for information.
- Liaise with external auditors, respond to queries etc.
- Prepare statutory reports and returns to CRA and other government authorities.
- Lead the annual budget process, including development of deliverables & timelines, analysis, reporting, reviews, and circulating approved budgets to department heads.
- Prepare budgets for the Archdiocese comprising operating revenues and expenditures, balance sheet, cash flow and capital expenditures.
- Provide stakeholders with periodic reports & analysis comparing actual results to budget.
- Verify monthly financial packages prepared for the Controller and Director of ShareLife.
- Oversee the daily accounting activity & operations of ShareLife and Shepherds’ Trust.
- Record journals and prepare accounting schedules for the Bond-Dundas Foundation.
- Review all Parish Financial Reports (PFRs) for completion and correctness; check computation of the diocesan assessment; ensure that consolidated financial reporting for the parishes is correct; journalize the parish consolidated financial report to the general ledger; reconcile parish and Archdiocesan ledger accounts.
- Examine Parish Financial Reports; prepare diocesan assessment, invoicing, and entry into Sage 300 and Parish Common Accounting Network (PCAN).
- Reconcile & consolidate all PFRs semi-annually; prepare detailed supplementary schedules.
- Oversee and provide technical assistance related to the Parish Common Accounting Network (PCAN), a customized accounting system based on Microsoft NAV 2016.
- Review and reconcile payable, receivable, loan and investment accounts.
- Prepare the Archdiocese Financial Report for publication in the Catholic Register and on the website.
- Undertake financial reviews and investigations as may be requested by the Controller, including: effects of changes to federal & provincial tax legislation; analysis of individual parish finances, performance, loan repayments, internal controls and reporting; evaluation of proposed leases, contracts and parish capital expenditure plans; review of the draft financial statements of other Archdiocesan entities.
- Deliver webinars and training to parishes, new pastors, and seminarians.
- Contribute reference documents and explanations to the Parish Office Handbook.
- Prepare and record journal entries related to loan repayments.
- Review pension fund reports received from the pension fund manager.
- Supervise, assist, and evaluate the performance of the accounting staff.
- Respond to requests for information and assistance from parishes.
- Special reports, reconciliations, and ad hoc requests from the Controller.

General Requirements:

- Chartered Professional Accountant designation with at least 5 to 7 years of related experience, including leading the audit process
- Strong technical accounting skills
- Ability to work effectively within tight deadlines
- Proficiency with Sage 300 and Excel
- Excellent verbal and written communication skills
- A proactive problem-solver with excellent interpersonal skills
- A visionary who is able to plan and successfully execute process & system improvements
- A good understanding of Federal, Provincial and Statutory obligations and guidelines for a Not-For-Profit Organization and Registered Charities
- Knowledge of the Catholic Church, its tenets and culture, and respect for its leadership and parish clergy
- Must be legally entitled to work in Canada
- A criminal background check will be required of the successful applicant
- In compliance with the Accessibility for Ontarians with Disabilities Act (AODA), the Archdiocese of Toronto provides reasonable accommodations to individuals with disabilities. If contacted for an interview, applicants should make any accommodation needs known at that time.

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