Program Assistant, Health Sciences

3 weeks ago

Niagara, Canada Niagara College Canada Full time

Located in the heart of the Niagara Region - just minutes from one of the world’s most well-known tourism destinations - Niagara College offers more than 130 innovative programs between our campuses in Welland and Niagara-on-the-Lake. Since opening its doors in 1967, Niagara College has grown to become a leader in education and training and one of the most enterprising colleges in Canada.

Applications are invited for the regular position of part-time Program Assistant, Health Sciences in the Health Sciences Division. The starting salary is $24.32 /hr for a 24-hour work week. Additional hours may be required at peak times during the year such as start or end of term. The position is located at the Welland Campus.

**Responsibilities include, but are not limited to**:

- Providing administrative support to the associate deans by resolving or triaging routine enquiries/concerns from students, staff, and the public.
- Organizing and maintaining records including confidential personal files related to staff and students.
- Processing payments for contract services and monitoring accounts payable requisitions
- Supporting the associate deans with inputting work assignments, scheduling requirements, and related reports.
- Overseeing office supplies and equipment maintenance and operation.
- Organizing meetings including distribution of agenda, advance reading material, minutes, etc.,
- Creating reports associated with program review, accreditation, and approval.
- Completing part-time payroll processes.
- Ordering textbooks and manuals for the Health Sciences Division.
- Peoplesoft reports; class lists, transcripts, etc.
- Providing administrative support to faculty.

**Qualifications**:

- Two (2) year diploma in Office Administration, Business Administration, similar field of study.
- Minimum two (2) years practical experience in office administration.
- Demonstrated communication, organizational, problem-solving, and prioritizing skills.
- Proven abilities in working independently, exercising initiative and good judgement, sensitivity, and confidentiality.
- Strong customer-service and public-relations skills.
- Working knowledge of Microsoft Office Suite.

While we thank all applicants, only those selected for an interview will be contacted.

If requested, accommodations will be made to support applicants with disabilities during the recruitment and selection process.

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